Document Control, Secretarial or Administrative

Job Description:

The services of the document controller would be required in Our Lagos Office, Nigeria.

The key tasks shall include but not limited to the following:

  • Setting up a document control unit
  • Generation of document control numbering system
  • Registering of internal and external documents
  • Maintain document control registers / documents for incoming and outgoing project documents
  • Ensure that the latest revision and approval status of drawings are kept and updated continuously
  • Maintain stick flies in an orderly manner
  • Production of status reports for weekly / monthly meetings
  • Ensure all hard and electronic copy distribution of controlled documents to focal point.
  • Maintain documents for transmittal process for project documents
  • Expedite and maintain acknowledgements to transmittals
  • Expedite response to transmittals sent for review/comment
  • Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel
  • Follow procedures and update document control procedures when necessary
  • Manage the electronic and hard copy filing of project related to technical documentation
  • Scanning, creations of CD's and file manipulation
  • Assure document quality to include completeness, accuracy and compliance with established procedures and updates
  • Filing and archiving of documentation to facilitate easy retrieval at a later date.
  • Auditing
  • Sending of drawing transmittals and submittals
  • Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
  • Manage the document / drawing review process internally and externally
  • Archiving data

    Qualifications & Experience:


  • A university degree in social science with relevant professional experience in document control and certification(s)
  • Post NYSC 2 - 4years
  • The candidate must have a minimum of 2years experience working as a document control
  • officer


SEND UR CV TO:

Lagos Office
Plot 293 Akin Olugbade Street,
Victoria Island,
Lagos, Nigeria.
E-Mail : [email protected]