TOTAL NIG. is a leading indigenous Oil & Gas Company with both locally and internationally recognition.
We are looking for energetic and talented individuals to join this multidisciplinary Company to achieve her yearly set goal.
Positions Available. HR/MANAGER/SUPERVISOR/ADMIN OFFICERS/ACCOUNT OFFICERS/ENGINEERS/IT OFFICERS/DRIVERS/SALES REP/LOGISTICS OFFICERS/CUSTOMER CARE OFFICER/PROCUREMENT OFFICER/CLEANERS
Job Type: Full time
Salary: Competitive and Commensurate with including incentives and allowances based on experience
Duties and Responsibilities
- Transcribes notes, types, edits, and proofreads correspondence, reports, etc.
- Composes routine correspondence, makes required copies and distributes accordingly, via mail facilities, fax, or as otherwise instructed.
- Supports senior management with administrative functions related to new business development: including, but not limited to, preparation of proposals and presentation materials.
- Performs project coordination activities as assigned.
- Performs research assignments. Develops spreadsheets and types statistical and other reports according to specifications of the respective manager. Performs basic analytical reviews of same.
- Files correspondence and other records (manually and electronically) …accurately and in a timely manner. Acts as custodian of all Project Filing Systems
- Processes and distributes incoming mail. Prepares outgoing mail, maintaining logs for special deliveries such as Overnight Mail and Certified Mail
- Schedules appointments, makes travel arrangements, and manages electronic calendars for team members. Maintains schedule for use of conference rooms.
- Coordinates corporate special events, including internal/external lunches, etc. participates in other activities at the discretion of management.
- Maintains office supplies, conducting monthly inventories and submitting orders as needed.
- Maintains continuous upkeep of shared facilities, including the Lobby, Kitchen, Copy and Conference Rooms.
- Serves as caretaker of shared equipment such as copier and fax machines, ensuring they are properly serviced and readily available with paper stock, toner, etc.
- Has a good accounting skills, and File Management skills
- Takes minutes for company meetings. Is a critical thinker, and is good working with numbers.
- Pays close attention to details, manages inventory effectively, and has impeccable good record keeping skills.
- Establishes, develops, maintains and updates filing system for Executive Management and the department. Retrieves information from files when needed.
- Ensure that all departments submit their monthly report to the appropriate executive.
- Liaising with suppliers and maintaining excellent professional relationships externally.
- Supervises and coordinates overall administrative activities for the company.
- Supervises the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities.
- Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.
- Supervises the maintenance of office equipment, including copier, official car, etc.
- Manages the day-to-day operations of the facility (such as changing light bulbs, electrical problems, water problems, general repairs in the department, etc.)
- Participates as needed in special department projects.
Qualifications
- Minimum of OND from a recognized institute
- Candidates must be very exposed in the professional scene.
- Professional qualification is an added advantage.
Required Skills
- Advanced computer proficiency in Microsoft Office and/or other word processing and spreadsheet software. Expertise in Desktop Publishing software is a plus.
- Ability to manage multiple tasks and complex projects in a fast-paced and dynamic environment, responding to frequent pressure.
- Strong analytical skills and ability to quickly grasp business issues and understand corporate strategy.
- Excellent communication skills (written & verbal) and interpersonal relations: particularly tact, sensitivity, professionalism, confidentiality, and diplomacy with a positive attitude.
- Demonstrated ability to work independently with limited supervision and exercise excellent judgment in decision-making, customer contact
- Excellent filing and labeling routine and good booking-keeping skills.
- Highly professional appearance.
Supervisory Responsibility
This position manages all employees under Engineering as a sub-unit.
Job Location: Lagos
HOW TO APPLY
Applicant should please submit resume to [email protected]
NOTE: Application who apply more than once for this job post will be disqualified automatically and only shortlisted candidates will be contacted
Application Closing Date: application closes 15th April, 2016