Topic: Current Vacancies at Accenture

Executive Support Analyst-00229368

Description

The Executive Assistant provides an advanced level of executive support to a number of Executives with complex organizational responsibilities. The Executive Assistant serves as the primary support and acts as a liaison between the executives and his/her organization. In some cases and within pre-agreed limits, the Executive Assistant may act as the Executives’ representative. The Executive Assistant independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. The level of support requires a good understanding of the Executives’ organization, strong knowledge the business unit in order to communicate and work effectively with the executive’s clients.


Key Responsibilities:
. Prepare a range of non-routine correspondence according to company uidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
. Compile, process and analyze data based on research objectives and prepare reports
. Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable.
. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive)
. Follow up on action items and report status to Executives/meeting attendees, Identify potential speakers and provide local, on-site support as appropriate
. Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive
. Arrange conference calls, video conferences or data conferences occasionally involving a global audience
. Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures)
. Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
. Review and sort paper-based and electronic mail, identify action required and take action where appropriate
. Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
. Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
. Develop relationships with executives’ clients and their EA’s
. Provide telephone support - also act as executives’ representative to independently handle calls
. May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines
. Maintain voicemail and email distribution lists
. Receipt of contracts, uploading contract to tool; management of offsite storage – contract management, vendor invoice & billing

. Other duties as may be assigned


Qualifications

. Minimum of First Degree-University (Second Class Lower)

. Minimun of 4years of progressively relevant secretarial and administrative experience



Skills and Proficiency
. Excellent written and verbal communications skills
. Focused and result oriented
. Ability to work well with high level management, clients and others in a team oriented environment
. Proficiency with MS Office programs (Word, Excel, PowerPoint and Outlook)
. Ability to multitask and support multiple executives
. Confidentiality and a positive "can-do" attitude
. Highly effective and efficient
. Flexibility, adaptability and willingness to embrace changes


Personal Attributes:
. Confident and focused professional with strong organizational skills
. Detailed, proactive individual with ability to work smartly delivering results
. Ability to work independently and as a team player
. Capability to work under pressure meeting expectations
. Highly motivated with dependability and confidentiality
. Great attitude to work and good work ethics
. Willingness to be very flexible in light of changing requirements demanded by
. Ability to work outside of the stipulated working hours while prioritizing own work and Managing Directors
. Possess professional appearance and demeanor
. Able to quickly absorb new information regarding clients/projects/processes and tools
. May also require working knowledge of other office software applications
. Excellent interpersonal and communication skills
. Able to work well with all levels of management, internal and external clients and vendors
. Deep work experience within each function
. Advanced multi-tasking skills
. Deep knowledge of executive business-related preferences
. Leadership skills and ability to influence others
. Resourcefulness
. Ability to independently solve problems and make recommendations
. Excellent follow-up skills
. Project management skills
. Stakeholder management


Job
Executive Support Analyst

Primary Location
Nigeria-Lagos

How to apply
For details of how to apply visit the Jobs / Careers forum of NaijaElite.com or click http://www.naijaelite.com/viewforum.php?f=4

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