| External Job Description | Job Title: Executive Assistant
Level: L6 (MS1)
Reports To: Director
Purpose / Scope: Responsible for supporting two Directors in carrying out all major Executive Administrative duties including Management of Front Office administrative duties, preparing & managing Executive Visits and Presentations as well as co-ordination of Security, Travel, Accommodation for Directors, visiting dignitaries and other personnel as required.
Dimensions:b>
a) Financial
Responsibility for Financial management of Functional Overhead Budget and monthly reporting.b>
b) Market Complexity
Lagos HQ Based but frequent interaction with London Based Head Office in Park Royal, England and other Africa IMC’s as required.
Skills & Knowledge
Excellent Verbal (English- UK) & Written Communication skills.
Confident writing & preparing Executive Presentations.
Typing 60wpm
Fully PC and Social Media Literate and advanced level competence in both MS PowerPoint and Excel.
Has excellent Executive Diary Management experience & strong Project Management skills.
Works in an organised, proactive and efficient manner.
Must be resourceful, possess tremendous initiative and be a self-starter with a keen interest in Business.
Anticipates issues and mitigates them with quiet confidence engaging Stakeholders as required to achieve an optimal outcome.
Supportive and valuable Team Player generating and sustaining great relationships with colleagues
Working independently with minimal supervision
Leadership Capabilities
Keen to learn and know about other areas of the business.
Reduces complexity, developing and communicating clear and simple plans to assist the business.
Resourceful and solution seeking.
Open to feedback and highly committed to own development
Has high levels of positive energy, is able to generate enthusiasm within the team with a really affirmative ‘can-do’ attitude.
Generates and sustains effective working relationships with team.
Courageous in expressing own view and in task completion
Demonstrates high level of integrity and confidentiality.>
Key Relationships
Directors
Interface with functional leadership team members, executive PA community and the wider organisation as required.
Top 3-5 Accountabilities
Support Directors with diary management, Functional Overhead budget management and preparing & developing Executive Presentations & Communications.
Plan and co-ordinate Departmental Meetings, Workshops, off-sites and other Departmental activities as required.
Provide routine administrative requests on behalf of the functional leadership teams
Manage all travel, security and accommodation arrangements for officially designated trips.
Qualifications and Experience Required
Business, Communications or other Recognised Qualification or other formal qualification such as Advanced Diploma in Secretarial Studies from a recognised college / school or university.
Minimum of 1-2 years experience working in a blue-chip or FMCG environment.
Barriers to Success in Role
Insufficient Executive standard written & verbal communication and presentation skills.
Poor Power Point & Excel competency (Advanced Level required).
Lack of initiative in finding solutions.
In adequate Project Management and co-ordination skills.
Inability to build relationship with key stakeholdersb>
Flexible Working Options
Based in Lagos. |
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