DESCRIPTION OF THE POST
Grade : Senior Professional
Date of appointment : April, 2011
Deadline for receiving applications : March 10, 2011
Type of appointment : Full Time
Term of appointment : 6 months’ probation
Immediate supervisor : General Secretary/ Secretariat Manager

General purpose of the position:

To assist the General Secretary/ Secretariat Manager in carrying out the activities for achieving the goals and objectives of the PFP Ltd/Gte, and which by their nature require knowledge attained at university level as well as the ability to analyse and project in order to conceive and carry out plans, programmes and projects.
Under the leadership of the Secretary General/ Sec Manager, the incumbent shall act as a Senior Officer of the Administrative Unit. His/her functions include acting as a focal point for all matters pertaining to the administration and budget of the PFP Ltd/Gte Secretariat.
When necessary, he/she must represent the PFP Secretariat at meetings of the organisation and at other meetings and conferences dealing with subjects of interest to the PFP.
Supervisory Duties:

The officer is expected, over time, to supervise the work of all other members of the Administrative Unit, made up of the Office Supervisor, the Protocol and Conference Officer, the Accounts Officer, the Records Assistant, the Driver/Messenger, the Receptionist, the Systems Administrator, and the Maintenance Officer, as well as any temporary staff hired to assist in this area.
General Job Functions:
1. To analyse, plan and recommend actions which must be adopted in order to achieve the Organisation’s objectives and functions, specifically in the areas of Human Resources in the Secretariat and the Organisation’s finances;
2. Give advice and take steps required by the management of the Secretariat;
3. Design and formulate possible systems and procedures for better performance, with a view to optimising the use of available resources;
4. Share views on reports on areas of competence in accordance with the Organisation’s programmes and projects;
5. Prepare and present reports on activities conducted, within the timeframes required;
6. Carry out all other assigned functions, in accordance with the incumbent’s nature and profession;

Specific Duties:
1. Under the supervision of the General Secretary/Sec Manager, co-ordinate and direct the work of the Administrative Unit of the PFP Secretariat.
2. Provide follow up on tasks assigned to the Secretariat by any Council Committee with respect to budget and administration.
3. Prepare the PFP Draft Budgets and assist in its implementation when adopted for operations.
4. Optimise the use of available resources in the areas of competence.
5. Prepare quarterly reports on the PFP budget execution.
6. Provide follow up to the work of consultants hired by the Secretariat to carry out specific tasks in the areas of Budget and Administration.
7. Supervise the work of the Protocol Officer in the logistics and organisation of PFP meetings and conferences and official travel.
8. Provide follow up to the work programmes of the Committee on Budget and Administration.
9. Co-ordinate preparatory work and the organisation of the meeting of the Council Committee on Budget and Administration. Special attention must be paid to:
o The preparation of Agendas.
o The preparation of the Report of the Secretariat.
o Assist the General Secretary /Sec Manager with any other activity needed and assigned by the Council, in order to attain the Organisation’s goals and objectives.
10. Provide follow up to the work programmes of the Committee on Budget and Administration.
11. Represent the Secretariat at events and conferences when required.
12. Manage general support activities (internal communications network, records, messenger service, and reception) and co-ordinate the work of the officials responsible for these functions.
13. Represent the Secretariat at events and conferences when required.

Minimum qualifications needed:
• University graduate.
• Minimum of ten years professional level experience.
• Experience in negotiations, public administration, financial analysis, handling of co-operation budgets shall be considered an asset.
• Excellent knowledge of word processing, calculation and graphics.
• Excellent verbal and written communication skills. Must be fluent in the English language. Knowledge of a second language, at least as a working language is considered an advantage.

Additional comments: (based on duties)
• The officer must possess skills for establishing contact and harmonious working relations with the different levels of the internal administration of the Secretariat, colleagues and subordinates.
• He/she must demonstrate ability and the right qualities for maintaining dialogue and friendly and respectful relations with members of Council as well as individual and corporate members.
• He/she must be willing and able to travel outside the current head office of the Organisation on work assignments.
• He/she must be able to work outside the official working hours of the Secretariat if the job so demands.

NOTE: This job description outlines the nature and level of the tasks normally assigned to this post. It is not an exhaustive list. Additional related responsibilities may be assigned as necessary to the effective running of the Organisation.
REMUNERATION PACKAGE:
Attractive and will improve based on job performance.

Documentation required:
Candidates must present the following documents for consideration:
1. Curriculum vitae.
2. University degree certificate.
3. Language certificates (not in first language).
4. Names of three referees and contact information.

Notes:

Applications must be sent to the Secretariat of the Personal Financial Planners Limited by Guarantee, to the attention of:
Chigozie Enwereuzo
The Secretariat Manager
Personal Financial Planners
10a, Anifowoshe Street
Off Adeola Odeku Street
Victoria Island
Lagos.

E-mail: [email protected]

Copy: [email protected]
o Unsuitable applications will not be considered.