Topic: Vacancies: Secretary, hr assistant, import officer, admin officer & quantity surveyor

VACANCIES: Secretary, HR Assistant, Import Officer, Admin OFFICER & Quantity Surveyor

1. Secretary/Office Assistant needed in Lagos (LAW FIRM AT LAGOS ISLAND)

Our client is a reputable law firm based at Lagos Island. The firm is seeking an office assistant with secretarial background. The ideal person is expected to:

• be resident on the island. He/she is expected to resume latest 7:30 and close 5:30
• have good communication skills
• be computer literate
• be able to use a manual typewriter too for typesetting on some forms
• carry out bank transactions
• supervise domestic staff
• have OND/HND

Starting salary is N50,000 monthly.

Forward all applications and cvs to [email protected] using SEC-12:35 as the subject of the mail. Closing date is September 28^th 2013.


2. HR Recruitment Assistant needed in Lagos urgently (OUTSOURCING FIRM AT YABA)

The ideal person will be required to provide wide variety of confidential and complex administrative, technical and clerical duties in support of the Outreach and Recruitment Office.

Duties and Responsibilities:
1. Maintains recruitment calendar of activities, meetings, presentations and various events.
2. Coordinates activities with recruiters, other departments and outside agencies.
3. Post job vacancies online on job portals.
4. Maintains filing systems and databases containing prospective and interviewed candidate/client contacts for recruitment
5. Sit-in interviews with consultants
6. Generates assessment report.
7. Performs general clerical work including filing, scheduling appointments and meetings, and processing incoming/outgoing mails.
8. Assist with our HR-related duties

Qualification:
B.Sc/HND in Personnel Management with at least 2 years work experience in a standard recruitment or HR company

Salary is N60,000 and above (depending on experience)
Send CVs to [email protected] using HR-REC as the subject. Closing date is September 20^th 2013.


3. IMPORT OFFICER NEEDED IN LAGOS (FACILITY MANAGEMENT COMPANY AT V/ISLAND)

POSITION: Import Officer – Lagos
REPORTING TO: General Manager (Procurement)
QUALIFICATION: Graduate in Engineering OR other relevant field
ADDITIONAL QUALIFICATION (DESIRABLE): MBA OR PGD in Supply Chain Management will be an added advantage
UPPER AGE LIMIT: 35 Years
EXPERIENCE DESIRABLE: 5-6 Years preferably in construction/Manufacturing company. More preferable is experience in Mechanical Electrical Plumbing (MEP) and Heating Ventilation and Air-conditioning (HVAC) items.

*The preferred candidate must be able to understand all the various processes involved in the importation of any item locally and internationally.
SALARY AND OTHER BENEFITS PROPOSED: Very attractive and negotiable
JOB DESCRIPTION:
• Plan, and coordinate activities of subordinates and exporter/suppliers in purchasing materials, services and products
• Analyze market and delivery systems in order to assess present and future material requirements
• Coordinate with project department to identify exact requirements, quantities and delivery schedules
• Prepare daily/weekly/monthly reports as per management requirements.
• Candidates should be fully aware import procedures at the local/ International level.
• Raise/review purchase orders, claims and contracts in conformity with company policies.
• Candidate should be aware of prohibited goods and import policies promulgated by the Federal Government of Nigeria from time to time.
• Review, evaluate and recommend specifications for issuing awarding bids.
• Locate vendors of materials, equipment or supply. Interview them in order to determine product availability, delivery and payment terms.
• Prepare bid awards for board approvals.
• Represent company in negotiating contracts and formulating contracts policies with suppliers.
• Liaison /communicate with agencies outside company such as customs, Government departments/parastals/agencies.
• Organize, plan, prioritize materials/services requirements.
• Ensure supply of materials / services on time.
• Candidate should be a very good communicator and should know thorough use of e-mail/internet facilities
• Any other assignment that may be given by the organization from time to time.


Interested candidates should please forward CVs to [email protected] using IMPORT as the subject of mail. Only experienced and qualified candidates will be considered. Closing date is September 28^th 2013.



4. Assistant Quantity Surveyor needed immediately (facility management company at V/island)

REPORTING TO General Manager
QUALIFICATION B. Sc/HND-Quantity Surveying
(DESIRABLE) Knowledge of Computer Operations/MS Windows/AutoCAD

Education: B.Sc/HND
EXPERIENCE 3 - 5 years preferable in reputable Construction Firm – Vertical Construction (Mid to High rise building Project)

BENEFITS PROPOSED N70,000 and above (depending on experience)

Responsibilities:

• Verification and processing of payment certificates for approval.
• Preparation of Letter of acceptance (LOA).
• Verification and processing of claims, IOU and retirement of IOU..
• Accepting and Vetting of Materail Requisition (MR) and facilities repair/Maintenance Request Form(FRMR)
• Preparation of bill of quantities and cost estimates.
• Verification of contractor’s claim.
• Measurement of variation work..
• Assessment and verification of fluctuation claims..
• Contract negotiation with suitable Tenderers.
• Attendance of technical meetings for project progress review, decision, etc.
• Preparation of budget estimate.
• Any other Quantity Surveying related work as may be assigned by superior officer

Interested candidates should please forward CVs to [email protected] using QAsst as the subject of mail. Only experienced and qualified candidates will be considered. Closing date is September 28^th 2013.



5. Admin Executive needed in Lagos (Credit Bureau firm on Lagos Island)

SUMMARY
Responsible for the smooth running of all administrative aspects of the company and for ensuring that the most efficient and effective procurement process is carried out.

Roles and Responsibilities
i. Providing office services and facilities and coordinating such services as well as other outsourced services
ii. Developing and maintaining Service Level Agreements (SLAs) for in-house and outsourced services (security, reception, mail sorting and handling, cleaners etc)
iii. Communicating SLA to direct supervisors, monitoring and evaluating service levels
iv. Managing relationship with contractors providing services (security, cleaning) in order to ensure adherence to defined service standards
v. Ensuring the repairs, maintenance and management of the company’s non-IT facilities by:
• Ensuring periodic maintenance
• Ensuring prompt replacements of consumables for efficient office management
• Liaising with vendors on appropriate maintenance cost
• Submitting quotations for approval
• Monitoring maintenance work in progress
vi. Organizing the provision and sustenance of office supplies, and keeping appropriate stock of all incoming and outgoing office supplies.
vii. Responding to all inquiries and issues concerning office support services
viii. Maintaining accurate record of assets within the company
ix. Developing and implementing asset management / maintenance plan
x. Ensure that all assets are duly insured, and all permits & licences that may be required are in place and up-to-date
xi. Inventory maintenance and record keeping of all supplies to the company
xii. General administration of all requisitions to suppliers and vendors
xiii. Managing travel and accommodation and adhoc travel related staff requests
xiv. Other duties as may be assigned

Key Performance Indicators
i. Provision of facilities/supplies/services on time and within budget
ii. Average number of complaints regarding facilities/supplies/services (per time period)
iii. Average time to resolve inquiries
iv. Customer (employee) satisfaction ratings
v. Tidiness and security of work area
vi. Level of burglaries, facilities break-down, etc

Required Skills and Competencies
• Asset Management
• Administrative Processes and Policies
• Office Support Operations
• Contract Management
Organisational Competencies
• Oral Communication
• Written Communication
• Customer Orientation

Knowledge
• Asset management
• People skills

Attributes
• Teamwork and Collaboration
• Innovation & Creativity
• Integrity

Experience
2-3 years working experience in a similar position.

Qualifications
• OND in any discipline

Salary is N50,000 and above (depending on experience)

Interested candidates should please forward CVs to [email protected] using ADMIN as the subject of mail. Only experienced and qualified candidates will be considered. Closing date is September 28^th 2013.