LOCATION:ILORIN
Secretary Job Duties:
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
- Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
- Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Prepares reports by collecting information.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Keeps equipment operational by following manufacturer instructions and established procedures.
- Secures information by completing database backups.
- Provides historical reference by utilizing filing and retrieval systems.
- Responsible for all faxes and photocopies
- Answer phones - take detailed messages.
- Provide management with high-level administrative help
- Heavy calendar management (i.e. scheduling meetings, conference calls, appointments, and travel)
- Setting up conference calls
- Setting up detailed travel arrangements and car services (must be very detail-oriented when choosing flights, seats)
- .Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications: Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Organization, Travel Logistics, Typing, Verbal Communication
- Minimum 4-7 years experience working for C-level executives
- Bachelors degree is a MUST
- Detail oriented
- Must be Organized
- Microsoft Office skills (MS Word, Excel and PowerPoint, Outlook, Access)
- Excellent verbal and written communication skills.
- Strong analytical, organizational, and project management skills
- Ability to work independently and as a team, under pressure, and to meet tight deadlines
- Typing skills of 60-80 words per minute
- Proven track record of successfully managing upwards
Education: BA/BS in Business Administration, Marketing Finance, Secretariat studies, or related field.
please email [email protected], please add the job title in the subject line of the email