BAT is recruiting Executive Assistant
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BAT is recruiting Executive Assistant
http://www.batnigeriacareers.com/
>> BAT Nigeria >> Marketing >> General Marketing >> Executive Assistant
Reference Number
RA/NGN/NIG/EA/15-3-10
Job Title:
Executive Assistant
Location:
Lagos
Reports to:
Line Manager
Response Deadline:
24/3/2010
Principal Accountabilities:
* Operations/ Professional/ Business
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* Acts as Company Records Co-ordinator to ensure that Company policies are followed by all employees
* Develop & implement strategy in conjunction with BAT Group Records Manager to embed Records Management culture in Nigeria Area
* Work together with Internal Communications Manager to develop and implement a Records Management communication plan
* Provide an effective and efficient administrative service to a high level of competency
* Responsible for organising extensive global travel arrangements for Area Director - correct transportation, hotels and visas in place.
* Other specific duties that may be assigned from time to time in order to achieve the above.
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* Management
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* Plans own workload to anticipate and balance priorities, thus optimising output.
* Raises Purchase Orders and undertakes invoice coding using SAP
* Using electronic calendars the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for Area Director as and when required.
* Prepare complex presentations and briefings in French and English.
* Organises conferences (local and global), workshops and team-build events e.g. Leaders Forum with limited direction.
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* Leadership
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* To develop self through training, learning and development opportunities
* Provide leadership to all the PAs thus ensuring, so far as possible, they become an effective team
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* Relationship
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* Effectively interface with other Top Team Members and their PAs to achieve targets
* Effective relationship with other PAs within BAT and in other companies for support and improved services.
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* Innovation
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* Identify & utilise various communication channels to ensure understanding of Records Management across the company
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Knowledge, Skills and Experience:
* Solid secretarial and administrative skills, including excellent verbal and written communication
* Self starter, keen and confident to use own initiative
* Proactive “can do” work ethic – flexible approach to working
* Firm foundation of interpersonal skills – mature, responsible, assertive attitude
* Excellent organisation skills
* Ability to establish priorities, maintain confidentiality and work under pressure
* Above average numeracy skills to work with financial systems and resolve queries
* Competent internet research
* Good command of software packages, ability to work with new packages and undertake basic database administration.
* Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
* The job also demands a person with excellent interpersonal & communication skills and a flair for preparing complex reports and paperwork in English and French.
Key Outputs:
* Achievement of objectives and targets.
* Development of coordination features to enhance the efficiency of the Department.
* Effective support to Area Director and liaison with all other departments within BAT Nigeria Area
* Effective liaison with all other end markets within BAT
* Records Management effective and culture embedded in company
Degree:
* Work experience in a similar role in a leading corporate organisation would be an added advantage.
Equity statement:
BAT is an equal opportunities employer. All candidates will be assessed on merit
http://www.batnigeriacareers.com/
