Topic: Vacancies

· Date Posted: Wednesday, 23 January 2013
· Location: Lagos, Nigeria
· Closing Date: Friday, 25 January 2013
· Email CV to: [email protected]

VACANCIES:
1. Executive Personal Assistant / Special Assistant
2. Tax Manager
3. Health and Safety Specialist
4. Procurement Specialist
5. Chief Operating Officer- Energy Resources Company (min 15 years)

Required with your submitted CV are the following; Your current earning information, which you must be able to back up with an offer letter or bank statement and your DOB.
Kindly note that we need the subject matter of your response to contain the Job Title you are interested in, your contact details should contain active phone numbers and email addresses.
Please note short listing is based on the requirements in the given job descriptions below such as;
Qualifications required, years of experience, technology and industry exposure.
Please review you CV every time you make a submission, one CV does not fit all jobs. Also changes in earnings
and certification should be updated.

Executive Personal Assistant / Special Assistant
Primary Duties:
1. Executive personal assistants generally provide administrative support to an executive within a company. Their
responsibilities include filing, typing, answering telephones, dealing with emails, drawing up invoices and other
administrative tasks within an office, to lighten the workload of the executive.
2. Other tasks may include booking flights and hotels, setting up appointments, creating presentations and liaising
with clients and external agencies. PAs require an extensive knowledge of the organization and the role of the
executive, must be able to work effectively in the absence of the executive. Provides confidential and high
quality administrative and operational support to the CEO.
3. The skills required for this job include the competent computer, communication and organizational skills. Crafts
and delivers both written and verbal presentations as required. It is desirable for the applicant to have a good
understanding of the field of the organization and the ability to use their own initiative, both of which improve
the chances of employment.
4. Coordinates and liaises for CEO, and/or Board of Directors. Acts as a point of contact between top management
and employees or other stakeholders. Provides advice, oversight and guidance to projects of high importance.
Exercises a wide degree of creativity and latitude in developing and coordinating projects on behalf of the CEO.
5. Demonstrates expertise in a variety of the concepts, practices, and procedures. Relies on extensive experience
and judgment to plan and accomplish goals.
6. Prepares correspondence, memoranda, reports and other material of a highly confidential nature, including
correspondence to and from Board members; composes and initiates routine correspondence and memoranda
independently to address project activities. Requires the ability to read and prepare a variety of
correspondence, reports, forms, newsletters, budgets, etc. using prescribed formats and assuring that such
documentation is correct in form and style.
7. Monitors correspondence and facilitates good working relationships with various senior managers. Must be able
to communicate with tact, judgment, empathy and energy. Requires the ability to listen to extensive discussions
and provide a concise summary of all pertinent data, including all legal and historical aspects.
8. Requires the ability to deal with a wide range of personalities and people from varied socio-economic
backgrounds.
9. Performs other work-related duties as assigned.

Qualification: BA, BEng, BSc, BTec, Social Science or Technology Only – Business Administration and English preferred.
Experience: NYSC+5 Oil and Gas exposure preferable and of advantage
Certifications and Trainings: LCCI Private/Executive Secretarial Diploma, PMP are optional and of advantage
Special Requirement: Must be able to travel abroad for meetings and must be proficient in understanding and use of the
English Language.
Location: Lagos and Abuja

Responsibilities:
· Maintaining confidentiality
· Developing and maintaining administrative system
· Setting appointments
· Booking hotels, flights, rooms
· Organizing reports
· Making phone calls
· Managing projects
· Reconciling invoices
· Transcribing notes
· Performing internet research
· Liaising with clients
· Creating PowerPoint presentations

Key Skills Required:

· Using initiative, Following instructions, Being self-motivated and Being resourceful
· Being professional at all times, Being cordial and amenable, Being assertive and exhibiting excellent
Communication (verbal and non-verbal) skills
· Proactive, Adaptable, Persistent and Focused
· Logical thinking that pays attention to detail and is high competent with a computer
· High level of Discretion


Tax Manager
Responsibilities:

Tax managers are responsible for planning, preparing and analysing local, state and federal tax returns for organizations.
The role will focus on providing day to day Tax operational and strategic and maintaining the relationship with the
delivery of the major company Tax Computations. You will also take ownership of the Reporting work as well as the Tax
budgeting and forecasting.
· Preparation and review of federal and state income taxes for individuals, businesses, benefit funds, real estate,
and exempt organizations.
· Prepares internal memoranda, written correspondence/guidance, private letter rulings and other documents for submission to the tax office.
· Trains staff, reviews and evaluates their work.
· Pro-actively develop strategic tax solutions that add value to the group, particularly from the perspective of
optimisation of tax rates, cash management and forward planning.
· Contribute to tax compliance and reporting as required.
· Project management as required.
· Observe and develop 'best-practice within the Organisation.
· Co-ordinate corporate restructuring and M&A work as required.
· Develop tax and professional knowledge for the benefit of group.
· Providing tax compliance and support to the Organisation.
· Preparing and reporting of accurate tax numbers in a timely manner for internal forecasting
· Maintain customer relationship with tax office

Job requirements

1. Basic Education should include: BSC – Accounting, Finance, Business Administration and Economics.
2. Masters - MBA, MSc, and professional qualification in Taxation and Auditing would be of advantage.
3. Required: ACCA or ICAN preferred.
4. Membership or accreditation to any of the following is of advantage: AAT, AAN, FRC, ANAN, CIMA, PAFA, ACCA, CITN preferred.
5. Should have over 5+ years prior experience in accounting tax experience, preferably in Oil and Gas Sector.
6. Should have a good concept of overall teamwork, and be able to take frequent business trips domestically and abroad.
7. Job locations: Nigeria

Key Skills Required
· Strong computer skills: Advanced Excel skills, including pivot tables, proficiency in Tax software, and Word
· Demonstrates independent ownership and management of tasks.
· Proven ability to work in a team; sharing information, ideas, developing and maintains relationships
· Strong level of professionalism in dealing with highly confidential information.
· Strong communication/relationship skills and proven track record of wide scale client interaction.
· Impeccable time management skills and ability to prioritize
· Flexible and adaptable approach.
· Experience with contributing to project deliverables and Significant supervisory experience (2 years plus).
· Experience preparing individual, business, benefit fund, real estate and exempt organization tax returns.
· Strong mathematical, accounting and analytical skills.
· Excellent interpersonal, oral and written communication skills.
· Detail oriented & ability to multi-task.


Health and Safety Specialist
Primary Role and responsibilities
· Liaise with all staff, customers and contractors to ensure compliance with the Group’s safety requirements
· Assists head HSE in conducting safety meetings in all business units
· Assist on in-house training with managers and employees about health and safety issues and risks and making
presentations to groups of employees/managers.
· Keeps up to date with industry Occupational Health and Safety regulations
· Liaises with regulatory bodies, Government agencies, community groups, consultants and gives advice on
relevant incidents (i.e. fire, large spills, contaminations, injury).
· Conducts checks in all business units to ensure the maintenance of a safe, hygienic and conducive work
environment.
· Monitors activities in the Depot and truck loading areas to ensure compliance with all safety procedures.
· Works with Depot and security personnel to ensure that trucks that do not comply with HSE standards are not
allowed into the loading area
· Prepares reports on job hazard analysis and health & safety plans, highlighting the inherent hazards associated
with work activities.
· Responds promptly to accident/fire/oil spillage reports, escalating major issues to the Head HSE.
· Conducts in depth investigations of accidents and prepares reports for the Head- HSE department.
· Assists in routine HSE drills for staff and customers
· Monitors all staff in all business units to ensure that they make use of safety gadgets, clothing and equipment.
· Performs regular safety inspections in business units and collates periodic safety report for submission to the
Head HSE.
· As necessary, must conduct training sessions for management, supervisors, and workers on health and safety
practices and regulations to promote an understanding of a new or existing process.
· After implementation, must monitor and evaluate the program’s progress, making additional suggestions when
needed.
· managing and organising the safe disposal of hazardous substances

Qualification Requirements
· Occupational health and safety specialists must have a bachelor's degree in occupational health, safety, or a
related field. Or a diploma in the same and BA, BEng, BSc, BTec, Social Science or Technology Only
· HSE CERTIFIED required
· NYSC+5 years’ experience as an occupation health and safety professional is also a prerequisite for many jobs.
· Environmental health and safety specialist should be proficient in math and science skills, the ability to compile
and analyse technical data, and the communication skills necessary to report findings.
· Of advantage certified or associated to any of the following: OSHA (Occupational Health and Safety
Administration), EPA (Environmental Protection Association) or NEBOSH International Technical Certificate in Oil and Gas Operation Safety or equivalent preferred.

Skills Requirements
· Ability to develop and monitor the Health and Safety culture across all areas of business.
· Attention to detail
· Ability to train employees on good HSE practices.
· Good analytical and decision making skills
· Ability to well under pressure and within tight timelines.
· Ability to interact well with staff at all levels
· Good interpersonal and communication skills
· Proficiency in MS Office applications for the preparation of accident reports.
· Ability to administer first-aid.


Procurement Officer
Job Responsibilities
The management of, or provision of advice on, the procurement of goods and services. On behalf of a client organisation, the identification and management of external suppliers to ensure successful delivery of products and services to achieve outcomes. Specifically the purchase and contract negotiation with supplies or service providers for equipment and/or services as required by internal groups in accordance with the local procurement policy. There by ensuring effective coordination of supply chain activities with local and foreign vendors and in house customers. .
· Ensure competent quality execution of all regular purchasing duties and administrative works.
· Purchase and issue order in accordance to specification
· Plan and manage inventory levels of materials or products.
· Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and
services with suppliers
· Support relevant departments with quotations for the purpose of tenders
· Maintain complete updated purchasing records/data and pricing in the system.
· Coordinate with suppliers to ensure on-time delivery
· Responsible for the preparation and process purchase orders and documents in accordance with company
policies and procedures.
· Adhere to local and group procurement policy and stay abreast of policy changes.

Job Requirements
1. Basic Education should include: BA, BEng, BSc, BTec
2. A masters - MBA, MA, MSc would be of advantage
3. Relevant Certifications & Training will be considered.
4. Experience as a procurement officer in a Oil and Gas environment essential.
5. 4 years post NYSC work experience in related industry is required
6. Liaise directly with customers on service requests or problems, ensure understanding of business impact
associated with problems and keeps the customer informed as part of the resolution process.
7. Retains ownership of customer issues until resolved, escalated or accepted by another individual. Actively
participates in team discussions and activities. Display an enthusiasm and willingness to learn, works together
with others and with local technical groups in order to resolve customer issues effectively.
8. Have excellent communication skills - Written & Oral. Is a self-starter, with the ability to execute management
requests and work under pressure and the ability to work as a team player.
9. Excellent interpersonal skills with the ability to build and maintain effective working relationships with internal
and external customers. Able to work under pressure, to tight timescales. Able to work on own initiative but
aware of when to seek advice.
10. The Procurement Officer report directly to the Procurement Manager. The Procurement Officer work closely
with other members of the procurement team. The Procurement Officer has regular contact with a number of
internal and external stakeholders, these include but are not limited to: Procurement Manager, Project
Managers, Operations Manager, Finance Manager, Team members and Suppliers.
Job Title
Chief Operating Officer- Energy Resources Company
Job Summary &
Job Summary
The role provides leadership and direction for all business operations in order to facilitate
the achievement of established financial and business targets. Must have a minimum of 15
years work experience with 10 years in the energy sector and 5 years senior management
experience.

Organisational Relationships:	Reports to whom	Direct reports from:	Internal relationships	External relationships
· Vice-Chairman	· All Heads of Departments	All employees	· Regulatory bodies · Finance houses · Customers · Suppliers · Media
Responsibilities:	· Develops and communicates an appropriate vision and long-term strategy for the Strategic Business Units (SBUs). · Develops and implements strategic operating plans and budgets for each of the Group’s subsidiaries and central functions based on the long-term strategies and priorities of the Group. · Puts adequate systems and controls in place to ensure proper and satisfactory monitoring of the Group’s performance against plans and budgets. · Drives the Group’s operations and performance to meet financial, business and risk management objectives as well as compliance with all applicable legal and regulatory requirements. · Monitors and directs SBU leadership to enable them deliver on their individual programmes, achieve set targets and improve overall performance. · Manages the implementation of partnership/service level agreements and ensure that the Group does not incur losses from such relationships. · Takes responsibility for ensuring effective adherence to the organisation’s Health & Safety policies across all Units. · Provides a strategic link between the Vice-Chairman and senior management team on all operational issues of the company. · Facilitates resolution of high-priority issues between departments. · Acts as the organisation’s ambassador and spokesman in matters involving external stakeholders. · Reports regularly to the Vice-Chairman on the achievement of strategic objectives, market performance of products, organisational development plans and overall business performance.
Person Specifications	Academic Qualification	Professional Qualification	Experience
· First degree in Engineering, Business administration or a Management related discipline · Master’s degree in Management or an MBA (an advantage)	· Relevant qualification (Nigerian Institute of Management) an advantage.	· 15 years post graduation work experience, with a minimum of 5 years in a senior management position in a similar organisation
Key Skills and competencies	· Excellent analytical, business development and strategic planning skills. · Good grasp of all business operations · Excellent policy and process design skills, especially around implementing effective controls. · Good skills in contract management and administration. · Excellent customer service and negotiation skills. · Relationship and change management skills. · Excellent interpersonal, presentation and communications skills · Computer proficiency · Ability to generate respect and trust from staff, customers and other external constituencies. · Ability to multi task and strong project management skills · Excellent leadership and team management skills
Physical Exertion on the job	N/A
Key Performance Metrics:	· Business Performance		· Increased demand and sales of products. · Percentage increase in market share Sales Volume (Actual vs. Budget) · Increase in return on investments · Overall market performance/ profitability of products
· Business operations		· Cost savings due to efficient business processes
· Business development		· Business performance and profitability · Optimal implementation of business management processes and policies · Achievement of strategic targets
· Corporate brand management		· Corporate Image and Reputation · Customer satisfaction index
· Relationship management		· Increase in productivity, profitability of products and market share due to effective relationships · Timeliness of issue resolution due to developed relationships
· Staff performance/morale		· Increase in productivity · Staff satisfaction index · Quality staff retention rate