A Non Governmental organization located in Lagos seeks the services of a personal assistant to the Chairperson of the Board.

Duties and Responsibilities


  • Maintaining and organizing diaries and planning and scheduling proper appointments and meetings.
  • Dealing with incoming calls, post, email, and faxes, and taking minutes and dictation in meetings.
  • Creating spreadsheets, composing correspondence, managing databases.
  • Creating presentations, documents, reports, and using digital graphics and desktop publishing software.
  • Screening telephone calls, and handling requests, and enquiries, when appropriate.
  • Organizing meetings, attending them and ensuring that the manager is well geared up for meetings.
  • Conducting research and disseminating information through telephone, websites, mail services, and e-mail.
  • Maintaining and devising office systems, including filing, data/project management etc.
  • Liaising with suppliers, clients, and other staff.
  • Research, price, and raise request for purchase of approved office furniture and supplies.
  • Conducting research on internet, operating, and troubleshooting new office technologies.

· Arranging travel and accommodation and occasionally, traveling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations · Taking on some of the managers responsibilities and working more closely with management
Skills and Specifications


  • Proficient in MS Office Suite, typewriting
  • Excellent interpersonal and customer service skills.
  • Take notes at meetings in audio format and transcribe with good typing speed
  • Organizational skills or management ability.
  • Initiative and ability to operate independently.
  • High ethical standard and knowledge management

Email resume or CV with the email subject format “First name Surname – PA TO MD”, along with a short application letter stating why you should be considered for this position, to [email protected]. Your application must be received by February 23, 2012. Only shortlisted candidates will be contacted as the position is to be filled immediately.