Topic: BRUNEL VACANCY: DOCUMENT CONTROLLER

JOB DESCRIPTION
Retrieving drawings and all technical data related to Upstream Nigeria’s operating sites. Enters and updates technical and non-technical data into the EDMS (product data system), Hard Copy Documentatiion Centers, Master Database Index, Intranet and the Retention Centre. Support the UN Projects Manage the by providing Information Management controls on all transmitted and distributed technical data and responsible for inputting and managing Documents into the EDMS database.
Generate all Information Technical reports and provide on the job cross training to junior staff. Carry out all scanning of documents and index the data into UN’s EDMS Database.

Other Duties include preparation of on-going weekly reports, prepare pre-drafts of Information Process Workflows, minutes of meetings and interface with customers to address issues, clarifications and deliver the products in a timely fashion.
Assists in retrieving drawings and documents (electronic and hardcopy versions).
Assists in locating/searching for documents/drawings. Follows the appropriate processes to determine the required drawings and/or documents to fulfil a client’s need and also follow steps to locate/acquire the information.
Adding revised or new drawings and documents to the various Upstream Nigeria’s document storage locations. Assist in full cataloguing of all new drawings and/or documents. Responsible for the safe, reliable and accurate managing of all the Upstream Nigeria’s Project Information

JOB REQUIREMENTS
HND or BSc in related discipline preferred
Experience in Information Management Processes and Procedures
Basic understanding of Document Management Processes
Good working skills with Microsoft office applications
Good Organizational Skills
Excellent communicating skills in English Team player

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I can do the so called Scanning and indexing even put it in the server with the help of M-files after undergoing quality control and search able format using OCR. EDMS-electronic data management services means turning paper document into electronic format by scanning.You can use pdf or Tiff.That is what i have been doing for three years now.we have done it for Nigerian breweries,emzor pharm.many companies.so i can do it.