General Secretary

Employment type: Permanent

NOTICE OF JOB OPENING AT MULTIACCESS GLOBAL RESOURCES

This company is committed to the principles of equal employment opportunity and is committed to making employment decisions based on merit. We are committed to complying with Federal, State and local laws providing equal employment opportunities, as well as all laws related to terms and conditions of employment. The company desires to keep a work environment free of sexual harassment or discrimination based on race, religion, color, national origin, sexual orientation, physical or mental disability, marital status, age or any other status protected by Federal, State or local laws.

Department: Administration
Pay Scale: 5000 - 15000
Location: Akure
Reports To: General Office Manager
POSITION SUMMARY: General Secretary
ESSENTIAL JOB FUNCTIONS
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Arrange conferences, meetings, and travel reservations for office personnel.

Compose, type, and distribute meeting notes, routine correspondence, and reports.

Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

Locate and attach appropriate files to incoming correspondence requiring replies.

Mail newsletters, promotional material, and other information.
Maintain scheduling and event calendars.

Make copies of correspondence and other printed material.

Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.

Schedule and confirm appointments for clients, customers, or supervisors.

Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

Establish work procedures and schedules, and keep track of the daily work of clerical staff.

Learn to operate new office technologies as they are developed and implemented.

Manage projects, and contribute to committee and team work.

Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.

Order and dispense supplies.

Prepare and mail checks.

Provide services to customers, such as order placement and account information.

Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

Supervise other clerical staff, and provide training and orientation to new staff.

Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

EDUCATION
Minimum of '0' level

EXPERIENCE
Entry level

SKILLS AND
KNOWLEDGE:

Good Internet suffing ability
Good knowledge of Microsoft office applications
Good knowledge of graphics design
Good communication skills in English

Position Posting Date: 29/03/2012
Position Closing Date: 15/04/2012

APPLICATION MODE: Online:Attachment 4029 http://multiaccessgr.com/staffapplication.php