Executive Secretary

Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Main Job Tasks and Responsibilities

prepare and manage correspondence, reports and documents

organize and coordinate meetings, conferences, travel arrangements

take,type and distribute minutes of meetings

implement and maintain office systems

maintain schedules and calendars

arrange and confirm appointments

organize internal and external events

handle incoming mail and other material

set up and maintain filing systems

set up work procedures

collate information

maintain databases

communicate verbally and in writing to answer inquiries and provide information

liaison with internal and external contacts

coordinate the flow of information both internally and externally

operate office equipment

manage office space

Education and Experience

relevant training or qualification

knowledge and experience of relevant software applications - spreadsheets, word processing, and database management

knowledge of administrative and clerical procedures

knowledge of business principles

proficient in spelling, punctuation, grammar and other English language skills

proven experience of producing correspondence and documents

proven experience in information and communication management

required typing speed

Key Competencies

Ability to read Yoruba and do translations as well

attention to detail

confidentiality

planning and organizing, verbal and written communication skills

time management

interpersonal skills

customer-service orientation

initiative

reliability

stress tolerance