Administrative Assistant needed at UNICEF!!

UNICEF Nigeria seeks the service of an Administrative Assistant to provide administrative support functions in all aspects of the day to day management of staff security in Abuja and in its four field offices in Nigeria-A-Field Office Enugu, B-Field Office Lagos, C-Field Office Kaduna and D-Field Office Bauchi.

Administrative Assistant

The successful candidate will under the close supervision and general guidance of the staff security Specialist, carry out the following:

RESPONSIBILITIES:

Assist in the briefing of international and national staff members, consultants and visions, local movements, residential accommodation in line with MOSS requirements. In consultation with the Staff Security Officer, advises and guides all personnel on security clearance procedures and pertinent issues. Assist in conducting periodic checks on UNICEF staff residences for MORSS compliance and provides administrative support as required.
Assist the staff security Officer in disseminating accurate security information to staff members, consultants and official visitors. Maintains relevant liaison with the Country UN Security, other security agencies and maintains effective contact with the Nigerian Police, Road Safety Commission, National Security Service and others as may be required. Liaise with the country UN Security on matters of security clearance and radio checks.
Collects information pertaining to staff movements in Nigeria and assists to monitor security situation and provide emergency support to them as required. Collects updated information and collates reports on warden list, call signs and essential staff list and ensures distribution to the relevant recipients.
Monitors operations of the HF and VHF communication networks to ensure effectiveness and prompt linkage between country office and field offices as well as vehicles on mission. Assist the Staff Security Officer in conducting training for users on HF and VHF radio.
Search office field and records relating to security issues and incidences for information and references. Identifies and selects information and record in specified format for use by the staff Security specialists in preparing reports, correspondence and technical papers
Advise and assist all staff in the area of personal and office security management as required. Arranges for and/or attends meetings on day-today administrative matters: participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions.
Prepare on own initiative, correspondence, reports evaluations and justifications, as required, on general administrative and security issues which may be of a confidential nature within the assigned area of responsibility.
Provide relevant information to help interpretation of rules, regulations and procedures on routine security issues of staff.
Minimum Qualification and Competencies:

First degree or its equivalent in Business Administration, Security Management or Social Sciences. An additional certificate in security (military or police) courses and training is required.
Six years of progressively responsible administrative work experience of which four years are in carrying out security duties. Experience with any of the Nigeria armed force is desirable.
Knowledge of English language is required. Knowledge of local language of the duty stations as asset. Knowledge of another UN working language, an asset.
Strong knowledge of general security management and up to date knowledge of security trends in Nigeria.
Ability to effectively deal with stress factor when encountered in security management.
Good communication skills, both oral and written.
Initiative, conceptual, analytical, negotiation and organizing skills
Very good technology awareness including operating HF and VHF radio and other security communication gadgets
Good knowledge of computer software
Good interpersonal and team work skills.
Good networking skills and ability to establish and maintain effective working relations with government and local security networks.
Ability to work harmoniously in an international and multicultural setting
Passion and commitment to UNICEF’s mission and values.
If you are interested in the position and meet the requirements, please forward your application in a sealed envelope marked confidential’ quoting the vacancy number address to:

The Human Resources Manager,

UNICEF, UN House,

Plot 17/618, Central Business Area,

P.M.B 2851, Garki, Abuja


On or before 2nd July 2009. Your application should include a complete UN Personal History Form (which can be downloaded from www.unicef.org/employ ): your curriculum vitae showing functional telephone number, functional e-mail address and detailed contact address, and a one-page summary statement that describes how your experience and qualification relate to the outline above.

UNICEF, a smoke-free environment, is committed to gender equality in is mandate and its staff well qualified candidates particularly females are strong encouraged to apply.

Only short listed candidates will be contacted on or before 2nd July 2009.

Good luck!! ;D ;)

The Human Resources Manager
UNICEF, UN House,
Plot 17/618, Central Business Area,
P.M.B 2851, Garki, Abuja

Dear Sir:

With reference to your on-line advertisement in naijahotjobs.com, please consider me an applicant for the position of Administrative Assistant with UNICEF in Abuja, Nigeria.

Attached herewith is my Curriculum Vitae for your kind information and ready reference.

My academic qualification and relevant work experience in Office Management for Administrative/Secretarial, Procurement/Logistics Import/Export), and Sales/Marketing (Real Estates) for working with the different companies in the Philippines and in the Kingdom of Saudi Arabia, will greatly help me to be an asset of UNICEF in promoting and supporting its main objective for its continuous progress and development in providing and serving the needs and welfare of the people of Nigeria today.

I am very confident of my ability to demonstrate to you the full value of my services as soon as you give me an opportunity to do so.

Should you require any further information about myself or my work experience, please do not hesitate to contact me. I am always be glad to provide you all the necessary information and other required documents which you will need to support my employment application.

Thank you very much and more power to you.

Very sincerely yours,


ORLANDO RUTAQUIO
Job Applicant

CURRICULUM VITAE OF

ORLANDO DE BELEN RUTAQUIO
#6 Schilling Street, Camella Homes 3A
Pamplona 3, Las Pinas City 1740, Philippines
Telephone No.: 63-2-8747278
Email: [email protected]

CAREER OBJECTIVE:
To handle different Office Management positions for Administrative/Secretarial, Purchasing/Procurement and Sales/Marketing in a growth and oriented international organization that offers diverse job responsibilities where my extensive knowledge and work experience are to be applied and executed.

EDUCATIONAL ATTAINMENT:
BACHELOR of SCIENCE in COMMERCE (Marketing Major), Graduated March 23, 1974, and ASSOCIATE in COMMERCE (Secretarial), Graduated November 20, 1970, Philippine College of Commerce (Now - Polytechnic University of the Philippines) Pureza, Sta. Mesa, Manila, Philippines

WORK EXPERIENCE:
Jan. 2001 – Present, FREE-LANCE REAL ESTATE AGENT (Part Time Job), #6 Schilling Street, Camella Homes 3A, Pamplona 3, Las Pinas City, Philippines - Selling different kinds of real estate properties such as condominium units, town houses, farm lands, houses and lots, and earning by sales commission basis only. Prepared the Contract To Sell, Absolute Deed of Sale and other legal documents for the sell of the above mentioned real estate properties, which will be both signed by the Seller and Buyer and to be notarized by Notary Public for the payment of the corresponding capital gain tax due thereon with the Philippine Bureau of Internal Revenue in order that immediate legal transfer of ownership of Transfer Certificate of Title from the former owner (Seller) to the new owner (Buyer).

Jan. 1993 – Dec. 2000, IMPORT/EXPORT MANAGER, Maniks, Inc. (Licensed Customs Broker), Pasay City, Philippines - Managed and supervised subordinates in the performance of their duties and responsibilities such as the preparation, filing, processing and clearing of import and export entries and other required shipping documents for imported and exported materials and goods for its immediate clearance and release from the custody of the Bureau of Customs at the pier or airport up to the final delivery to our valued client’s factory warehouse. Computed the taxes/duties of imported and exported materials and goods to be paid by our clients to the Bureau of customs prior to its immediate clearance and release. Coordinated with other government and private agencies (Bureau of Customs, Department of Finance, Airlines, Shipping Lines, Commercial Banks, Importer, Exporters), and ensured that all the requirements in importation and exportation processes were complied with on time. Also prepared the Company’s Yearly Budget for its continuous operation and maintenance.

May 1990 – Aug.1992, STATISTICAL ASSISTANT, Resources Planning Department, Saudi Aramco (Oil & Gas Producer), Engineering & Exploration, Dhahran, Saudi Arabia (Overseas Contract Worker) - Dealing with the compilation of data and computation of statistics for use in business and operating plans, accountability and Management Information Systems reports, special projects and other managerial and professional support purposes. Other duties included the preparation of the different reports presenting statistical information and findings, and also the preparation of tables, indices, charts, graphs and other visual aids for use in statistical files, and the performance of other related clerical duties as required. Works were carried out on various computer application and software (MS Word, MS Excel, MS Power Point, MS Outlook, Internet Access and many others).

July 1984 – July 1989, ADMINISTRATIVE ASSISTANT/UNPLACED HIGH SKILLED CLERK, Dental Services Department, Saudi Aramco (Oil & Gas Producer) Medical Center, Dhahran, Saudi Arabia (Overseas Contract Worker) - Dealt with all clerical, administrative and statistical duties for Division and Unit Heads. Responsibilities included the handling and summarizing data and statistics, plus other related duties as required. Other duties included the receipt, sorting, logging, and distribution of incoming mails, typing of correspondence, reports, data analysis and summaries using personal computer. Created and maintained the filing systems, 201 files, personnel records and indices including confidential data. Prepared and submitted the monthly timekeeping records of employees to Payroll Department. Also prepared and submitted the annual vacation and emergency leaves of employees to Personnel Department.

Feb. 1981 – Feb. 1983, IMPORT RELEASING & CONTROL ASSISTANT, Procurement Department, Philippine Electric Corporation (Manufacturer of Power & Distribution Transformers) Taytay, Rizal, Philippines - Assisted the Purchasing Manager in carrying out all duties involved in the importation of different raw materials and goods which are needed in the factory from the time the shipping documents (Commercial Invoice, Bill of Lading, Packing List and Certificate of Origin) were received from foreign suppliers and the vessels arrived in the port until these are cleared and released from the Bureau of Custom’s custody and delivered to our factory warehouse. Duties were dealing with the formal filing and settlement of marine insurance claims for declared items that are rejected, missing, short-shipped and defective against the insurance companies, shipping lines, customs brokers and haulers. Coordinated with other government and private agencies (Department of Finance, Bureau of Customs, Board of Investments, Air Lines, Shipping Lines, Insurance Companies and Commercial Banks), and ensure that all the requirements in importation processes were complied with on time. Further duties included the checking and verifying of Customs Broker’s billing charges, making recommendation and suggestions for improvement of methods and systems in clearance and release of shipments from Bureau of Customs custody. Consulted the Purchasing Manager and Purchasing Engineer on the doubtful tariff classifications and other complicated matters that require clearance and approval in purchasing and importation

Feb. 1974 – Jan. 1981, PURCHASING ASSISTANT, Central Purchasing Department, Philippine Electric Corporation (Manufacturer of Power & Distribution Transformers), Taytay, Rizal, Philippines - Assisted the Purchasing Manager in carrying out all activities in procurement and importation of different raw materials and goods which were needed in the factory from the time the purchasing requisitions are received from various departments until such time as these are shipped from foreign suppliers. Receipt of formal quotations, awarding of contracts to lowest bidders, and the preparation of purchase orders and receipt of advance shipping documents (Commercial Invoice, Bill of Lading, Packing List and Certificate of Origin). Duties were filing of records for materials, supplies and equipments ordered and received. Located vendors of materials, equipment, supplies, and interview them in order to determine product availability and terms of sales. Prepared and processed purchase requisitions and purchase orders for materials, supplies and equipments. Requested suppliers for samples and technical specifications of raw materials, items and other supplies for our Quality Control’s testing and evaluation. Controlled purchasing department budgets. Reviewed purchase order claims and contracts for conformance to company policy. Analyzed market and delivery systems in order to assess present and future material availability. Developed and implemented purchasing and contract management instructions, policies, and procedures. Participated in the development of specifications for equipment, products or substitute materials. Resolved vendor or contractor grievances and claims against suppliers. Represented companies in negotiating contracts and formulating policies with suppliers. Review, evaluate, and approve specifications for issuing and awarding bids. Directed and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies. Prepare bid awards requiring board approval. Prepared reports regarding market conditions and merchandise costs. Administer on-line purchasing systems.
Also arranged for disposal of surplus materials. Also dealt with the preparation and opening of Letters of Credit (L/C) and arrangement of Bank Draft (B/D) to Commercial Banks for the importation of raw materials and goods from the suppliers and send them confirmation letters of advice regarding L/C or B/D details.

Oct. 1972 – Jan. 1974, SECRETARY, Planning & Production Department, Transformer Division, Philippine Electric Corporation (Manufacturer of Power & Distribution Transformers), Taytay, Rizal, Philippines - Duties included the taking of dictations, preparation of compositions and typing letters, memos, reports, requisitions, monthly production inventory reports, sort outgoing and incoming mails. Created and maintained the filing systems, production and personnel records including confidential personal data. Also maintained and scheduled the daily meetings and appointments of the Planning and Production Managers.

Apr.1970 – Sept. 1972, PERSONNEL & RECORDS CLERK, Personnel & Administration Department, Marcelo Steel Corporation (Manufacturer of Steel Bars), Sta. Ana, Manila, Philippines - Duties included the preparation and typing of letters, memos, reports, employees monthly premiums and remittances paid to Social Security System, the maintenance of confidential personnel 201 files, personnel records, updating of employees monthly salaries, vacation sick leaves and accident leaves. Assisted the Personnel Manager and Personnel Supervisor in all aspects of personnel interviews, including oral and written examinations, and informing successful applicants the requirements needed for employment. Acted as a Secretary of the Grievance Committee Meetings between the Management and Labor Union of the Company. Also represented the Company Management in attending the different labor cases of the employees and laborers of the Company at the National Labor Relation Commission.

TRAININGS & SEMINARS ATTENDED:
1. Industrial Safety, First Aid & Fire Protection Seminar, December 15, 1973, Pasig, Philippines
2. Transactional Analysis for Office Personnel Seminar, July 13, 1976, Pasig, Philippines
3. Philippine Tariff & Customs Code Seminar, September 29, 1979, Pasig, Philippines
4. Word for Windows-Word Processing Seminar, April 18–22, 1992, Dhahran, Saudi Arabia
5. Professional Development on Condominium Management, June 29–30, 1995, Makati, Philippines

OTHER SKILLS:
1. Proficient in the different computer applications, hardwares, softwares (MS Word, MS Excel, MS Power Point, MS Outlook, Internet Access and many others), and in handling web management.
2. Philippine Licensed Professional Driver - drives different heavy and light vehicles.

PERSONAL INFORMATION:
As a good Filipino citizen of the Philippines, I am legally married to Jocelyn Supendio with three (3) sons. Weighing 120 pounds, standing 5 feet & 5 inches tall. Physically and mentally in excellent health condition, with no permanent physical defects. My sports are playing tennis and chess games.

Note: Employment Certifications, Seminar/Training Certifications, Reference and Picture are available upon request.

;DNo be small thing oooo!

You are more qualified than UNICEF. What u doing in Nigeria with this plenty experiences.

The Manager,
Human Resource Department,
UNICEF
Nigeria.


Dear Sir,

APPLICATION FOR ADMINISTRATIVE ASSISTANCE


I was greatly impressed during my recent surfing on the internet, with
the information provided to me on your website and you offer fantastic advancement opportunities for graduates seeking a beginning in their careers.

I am self-motivated, positive and high achieving individual determined to rise quickly to high management position through effectiveness. I am
determined to express my qualities through excellent performance in the above position if considered. I possess excellent leadership and problem solving skill demonstrated in my service year as a corpers laision officer and instructor at different supervisory levels in both community development services, clubs and training grounds an experience that have developed my confidence, interpersonal relationship, team spirit and communication skills which was recognized by awards and certificates of commendations.

I own a Bachelor of Technology in Food Science and Technology since December 2007 with a second class upper division from Federal University of Technology Akure, Nigeria. I have completed my National Youth Service since February 2009 and in addition I am highly proficient in the use of computer for data processing, analysis etc

I am look forward to your consideration.please contact me on this mobile number 08030449985 and email [email protected]
Thanks

Yours Sincerely,

Adeyemi Tinuade