Career Opportunity

POSITION: Personal Assistant to The Country Manager
Roles and responsibilities
· Potentially work as an Executive Assistant to the Country Manager and/or with senior Investment/Operation Officers
· Provide primary assistance in the implementation of the unit's work program
· Exercise quality enhancement function for project and other documents by ensuring adherence to departmental, VPU and institutional guidelines
· Suggest ways to enhance work organization and effectiveness
· Participate in developing project/product time lines, using appropriate software
· Identify and resolves diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application
· Draft routine correspondence, a variety of standard documents and proofread materials in English, applying effective proofreading and grammar skills
· Assist in the preparation and logistical planning for various events, functions etc
· Attend meetings, drafts minutes and ensures timely clearance and distribution
· Serve as an information resource on status of project/products (e.g. procurement, disbursement, audit, trust fund/co-financing, and legal issues) and drafts a variety of standard project-related correspondence
· Undertake ad hoc inquiries in standard and non-standard databases, retrieves, manipulates and presents data
· Coordinate extensively with other departments and liaise frequently with team members in different regions
· Act as back-up for colleagues as determined by primary supervisor
· Participate in mission field work as required
· Mentor less experienced staff


Minimum Education and Experience
· Minimum Bachelor’s or equivalent degree
· 5 – 7 years work experience


Essential specialized skills, knowledge & competencies
· Thorough knowledge and advanced proficiency in office computer software
· Ability to undertake diverse and complex work assignments with minimal supervision
· Thorough knowledge of and proficiency in advanced functions of standard technology packages.
· Good knowledge of and demonstrated experience in specialized administrative/operational support functions (e.g., database management, knowledge management, task management, major event/course planning, etc.) and ability to apply relevant procedures, processes and systems.
· Sound knowledge of the unit’s work program
· Analytical ability, practical problem-solving skills and resourcefulness in performing varied tasks in the area(s) of functional specialty
· Demonstrated skills in retrieving, gathering and obtaining information from various sources (Internet, etc.) and pulling them together in a usable format
· Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures.
· Demonstrated initiative in developing practical approaches that improve office support work and effectiveness of unit/team
· Strong inter-personal skills and commitment to work in a team-oriented, multi-cultural environment.
· Ability to prepare presentation materials using various software packages with minimum guidance.
· Ability to provide guidance to less experienced staff
· Strong English language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation and style.
· Ability to pass relevant Bank Group tests at time of recruitment (e.g. English language, computer applications, etc.) as required

Qualified Candidates are to forward their Cv to [email protected]