Admin And Medical Jobs at FHI 360

About FHI 360:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for these positions of:


Finance and Administrative Assistant
Job TypeFull Time
QualificationBA/BSc/HND
Experience 4 years
Location Akwa Ibom
Job Field Administration / Secretarial Finance / Accounting / Audit




Project Description:


This position will report to the State Coordinator and will be responsible for accounting and finance and overall administration for the state office and ensure compliance with the contractual requirements of Nigeria’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles as well as helping to ensure transparency and accountability in procurement and day-to-day project operations.


Essential Responsibilities and Specific Roles include:


Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.
Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.
Prepare monthly and annual financial reports, including financial status of subprojects account activities and submit reports with supporting documents on time to the Finance Director in Abuja.
Oversee contractual issues for the state offices.
Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property
Check the availability of budget; ensures that payment vouchers are properly completed and are adequately supported by relevant documents before they are processed
Ensure continuous flow of funds to state office and to sub recipients and retirement of finance and program advances to the State.
Provide support to and coordinate the FHI/Nigeria (MAPS) activities within USAID and PEPFAR guidelines and regulations.
With relevant parties from programs, finance and contracts and grants, support the development of subproject documents, work plans and budgets.
Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states.
Serve as point of contact for logistical and administrative needs in the state.
Coordinate all administrative and secretarial support services for the field office (as relevant).
Keep proper office records/filings as appropriate.
Record minutes of staff meetings and circulates same amongst the field staff.
Coordinate all travel details/logistics for the staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups.


Knowledge, skills and abilities:


Knowledge of local and donor contractual requirements and regulations
Knowledge of generally accepted accounting, budgeting and practices.
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Time management skills, both in planning and organizing work to meet deadlines.
Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
Ability to travel a minimum of 25%.
Additional Information:


Supervisory Responsibilities - Supervises Drivers and Utility/Office Assistant at state office
Job Summary / Responsibilities:


• Performs accounting and financial duties for a department or unit. Works with various sources of funding which may include sponsored research, and federal restricted funds, grants and contracts. Performs audit function to assure accuracy and compliance with internal and external regulations. Selects and applies established procedures appropriately. Updates supervisor on status of projects as required.
• Prepares and monitors monthly expenditures for projects by analyzing financial data and providing monthly reports to internal and external stakeholders.
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• Performs other related duties as assigned.


Qualifications:


BSc. Or HND in Accounting, Business Administration or Economics and 4 years relevant experience.
Minimum of 2 years supervisory experience in office management and administration.
Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.
Senior Technical Officer, Monitoring and Evaluation
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA PhD/Fellowship
Experience 3 - 9 years
Location Akwa Ibom
Job Field NGO/Non-Profit

Project Description:
The Senior Technical Officer (M&E), under the supervision of the State Program Manager, and with technical oversight from the Director of Monitoring and Evaluation, is responsible for the design and implementation of monitoring and evaluation for the state office. S/he will work with others in the state office and local implementing partners to ensure that state monitoring and evaluation activities are appropriate and meet the donor and project’s M&E needs.

Job Summary / Responsibilities:
Provide leadership to the state office and field level M&E program and provide overall guidance on program/project monitoring and evaluation and on US Government and Government of Nigeria reporting requirements. Provide support to the sites in the state, including interacting with site Program Managers, Implementing Agencies and local research groups on needs and ensuring that locally employed Monitoring and Evaluation staff, consultants and FHI partners understand and can support these requirements.

Manage the state office’s reporting cycle to ensure high quality and complete datasets are sent to the country office on a periodic basis, or when required.

Work with local partners to develop their project monitoring and evaluation plans and support the correct implementation and use of routine data collection tools.

Conduct monthly routine monitoring visits to project sites and provide supportive supervision.

On a monthly basis, ensure that high quality analyzed facility-level data is disseminated to relevant staff at facilities and decision-makers. Ensure that data is used to highlight important programmatic gaps and coordinate with facility management and other departments in addressing these gaps.

Coordinate regular data quality assessments, undertaken in a participatory manner, with facility staff and ensure the completeness, consistency and validity of routine data.

Ensure that the quality of program/project Monitoring and Enhanced Evaluation in the sites is of international standard and quality by supporting the development and implementation of appropriate mechanisms to ensure quality.

Provide direct technical assistance and capacity building in the design and implementation of the program/project Monitoring and Enhanced Evaluation components of the activities in the communities served.

Build capacity of local partners in project monitoring and with program staff and local partners, use program/project monitoring data to modify existing programs and design new programs.

Provide technical support in evaluation research (including sampling strategies, analysis and presentation of data) to the local research groups working on the Secure the Future project.

Participate in project assessments, evaluations and design teams.

Document lessons learned and best practices in monitoring and evaluation, according to USAID and PEPFAR guidelines.

Represent FHI and makes presentations at professional meetings and conferences related to Monitoring and Evaluation research.

Remain informed of current issues regarding Monitoring and Evaluation of programs in the HIV/AIDS/STI fields by review of current literature; is alert to any implication of such research for project and program activities.

Help ensure that the quality of program/project activities adheres to SOPs by supporting the development and implementation of appropriate mechanisms to ensure quality of all Global Health program interventions.

Assist in the development and maintenance of the computerized data capture of program activities and provides technical assistance and training to the staff at the state office responsible for data entry and management. Provide technical assistance to M&E officers of NACA/NASCP, SACA/SASCP, NTBLCP/STBLCP and NMCP/SMCP in integrating FHI data into the national HMIS.

Perform other duties as assigned.

Knowledge, Skills & Attributes:
Knowledge of health and development programs in developing countries in general and Nigeria specifically
Knowledge and experience in project-level or state/national-level monitoring and evaluation system implementation for Global Health Initiatives.
Knowledge of health, reproductive health or HIV/AIDS/STI/TB and Malaria programming in developing countries.
Knowledge of Nigerian clinical setting, including government and non-government settings.
Sensitivity to cultural differences and understanding of the social, political and ethical issues surrounding HIV infections


Familiarity with Nigerian public sector health systems and NGOs and CBOs is highly desirable.
Senior Technical Officer, Prevention Care and Treatment
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA PhD/Fellowship
Experience 3 - 5 years
Location Akwa Ibom
Job Field Medical / Health / Safety NGO/Non-Profit

Project Description:
Provide technical support to implement high quality care, treatment and support activities with primary focus on clinical management of HIV/AIDS including provision of Anti-retroviral therapy (ART).

The SSTO will also provide technical leadership and support to the implementing agencies in prevention and mitigation at the state level. It includes supporting the implementation of prevention activities (sexual and biomedical) and strategic behavior change interventions, testing and counseling, home based care, orphans and vulnerable children and other community mobilization activities

Job Summary / Responsibilities:
Provide technical leadership and technical support related to clinical management and home-based care HIV/AIDS strategies and approaches related to implementation of programs.

Assist in the development of strategies for the design and implementation of HIV/AIDS mitigation interventions. This includes orphans and vulnerable children programming; home based care and other care and support activities at the community level.

With the Associate Director/Clinical Services and the State Program Manager, coordinate the design and implementation of components related to clinical management of, and home-based care for HIV/AIDS, including the use of Anti-retroviral treatment in field-level projects and programs.

Provide technical assistance in HIV/AIDS care and support capacity building at the state level.

Development and implementation of interventions focusing on nutrition, food security, education and skills development; psychosocial/spiritual support and shelter; household economic strengthening, legislative support and child protection.

With Associate Director/Clinical Services, develop guidelines, tools and recommendations related to the implementation, evaluation and monitoring of HIV/AIDS care and support programming.

Development of strategies for the design and implementation of HIV/AIDS prevention, behaviour change intervention among most at risk populations i.e. PLHIV, MARPs to reduce sexual transmission.

Support the implementation of Abstinence, Be faithful, Condom (ABC) and Other Prevention (OP) activities as well as guide the provision of technical assistance to implementing partners on SBC activities.

Work in close collaboration with the TB and Integrated Medical Service Unit in the implementation of integrated HIV, TB and other medical services at the facility level.

Provide technical assistance in non-ART clinical care including the management of opportunistic infections (OI) and Palliative care capacity building to field programs.

Work with relevant staff to coordinate the design and implementation of facility based programs in relation to clinical management of HIV/AIDS, including the use of Anti-retroviral treatment.

Provide ongoing technical assistance in HIV/AIDS clinical management for FHI 360 Nigeria programs including management of OIs and PMTCT capacity building as well as providing

Work with technical relevant technical staff to adapt and disseminate guidelines, tools and procedures that will support the achievement of quality service delivery.

Assist in strengthening a system of reporting on program progress against stated objectives and monitoring and evaluation frameworks.

Assist in the provision of programmatic assistance to local partners in programming HIV/AIDS/STI activities.

Provide technical assistance in HIV/AIDS prevention and mitigation capacity building to field programs and develop guidelines, tools and recommendations related to the implementation, evaluation of prevention and mitigation of HIV/AIDS.

Contribute to development of lessons learned from programs and projects related to HIV/AIDS care and support and apply these lessons to modify existing program and improve the design of new programs.

Represent FHI 360/Nigeria to donors and government officials on issues of HIV/AIDS care and support at the state level.

Remain informed on current programs in HIV/AIDS care and support and related development field by reviewing current literature and stay alert to any implication of such experience and research for department activities.

Knowledge, Skills & Attributes:

Knowledge of health and development programs in developing countries in general and Nigeria specifically including its comprehensive impact upon those infected and affected by the disease.
Clinical management and training experience and ability to understand full range of issues around the clinical management of HIV/AIDS, including provision of ART.
Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
High degree of proficiency in written and spoken English communication.
Well-developed computer skills.
Ability to travel within Nigeria 25% time.


Qualifications:
MB.BS/MD/PHD or similar degree with 3 to 5 years of progressive relevant experience in clinical care with a sound understanding of HIV/AIDS with provision of PMTCT and anti-retroviral therapy (ART) in resource constrained settings.
Possession of an MPH or post graduate degree in a related field is required.
Experience in project development with proven experience in the planning and facilitation of training is required.
Experience in large and complex SBC/BCC mobilization activities in a donor funded national health focused project is an added advantage.
Familiarity with Nigerian public sector health systems and NGOs and CBOs is highly desirable.


Method of Application


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