Urgent Vacancy for PA to the Chairman

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Main Duties:
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives as well as coordinate a variety of complex executive meetings
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
• Communicate and handle incoming and outgoing electronic communications on behalf of the Chairman
• Assist Chairman with preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Assist in pipeline/forecast preparation and management
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations for executive management as needed
• Work closely with the Chairman to coordinate and launch hard copy or email campaigns to clients and potential clients
• Any other duty as may be requested by management

EDUCATION QUALIFICATIONS & PROFESSIONAL COMPETENCIES:
• Must have a Bachelor's degree in any discipline.

EXPERIENCE:
• Minimum 2 years experience in a similar role
• Minimum of 2 years driving experience within Lagos (Valid Driver’s License)
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations

COMPETENCIES:
• Detail oriented
• Work requires professional written and verbal communication and interpersonal skills.
• Ability to multitask efficiently
• Excellent verbal and written communication skills
TECHNICAL COMPETENCIES:
• Good knowledge of office management
• Excellent record keeping ability
• Very good knowledge of logistics and planning
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
BEHAVIORAL COMPETENCIES:
• Strong interpersonal skills
• Effective team member
• Innovative, creative, proactive & resourceful
• Requires very little supervision
• Good relationship skills
• Strong attention to detail
• Good presentation skills
• Professional demeanor

REQUIRED CANDIDATE MUST BE MALE AND MUST RESIDE IN IJEBU ODE OR BE PREPARED TO RELOCATE TO IJEBU ODE.
THE ABILITY TO DRIVE IS VERY IMPORTANT.

QYALIFIED CANDIDATES SHOULD SEND THEIR APPLICATIONS TO THE EMAIL ADDRESS BELOW ON OR BEFORE WEDNESDAY 29TH JANUARY 2011.

EMAIL: [email protected]

PLEASE NOTE THAT ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

THANK YOU