VACANCY FOR A PERSONAL ASSISTANT TO A CEO (job ref: ‘PACEO’)

The CEO of many successful business investments in different sectors of the Nigeria economy requires the service of a Personal Assistant, preferably female to balance the support team.

Job Location: Victoria Island, Lagos State.

JOB DESCRIPTION:
· The Personal Assistant (PA) to the CEO will provide high-level, confidential and administrative support to the office of the MD/CEO.
· She is expected to have in-depth knowledge of the various business units under the Group.
· She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
· The ideal candidate must be exceptionally eloquent with impeccable communication skills.
· It is desired that the ideal candidate have some form of international exposure/work in multinational organisation.
· Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
· This position is often privy to confidential information and as such, requires diplomacy and discretion.
· In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD/CEO, helping to manage and prioritize time.

DESIRED SKILLS & EXPERIENCE:
Essential responsibilities and duties may include, but are not limited to, the following:
· Assist MD/CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
· Filter emails, highlight urgent correspondence and print attachments.
· Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
· Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
· Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member.
· Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match the requirements.
· Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD/CEO.
· Prepare correspondence on behalf of the CEO, including the drafting of general replies.
· Keep and retrieve files for the CEO as at when required.

EXPERIENCE:
· Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
· Writing of speeches for invited programmes, seminars, symposia etc
· Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience.
· Experience of successfully working with senior management (essential).

KNOWLEDGE:
· Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
· Expert level in the use of Outlook.
· Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
· Excellent organizational skills, ability to multi-task and organize others.
· Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
· Ability to work under pressure and be flexible as part of a small team.
· Attention to detail and deadlines; Ability to filter information and assess priorities.
· Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
· Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.
· Ability to exercise discretion in dealing with confidential or sensitive matters.
· Confident and able to work with own initiative and with limited supervision

APPLICATION:
· SALARY is very attractive!!!
· Qualified applicants with a minimum of 10 years related experience should forward applications to ‘[email protected]’ using “PACEO” as the subject of mail before 20^th October 2016. Wrongly titled applications will be ignored (please be guided). Candidates who do not meet the above criteria need not apply.