Vacancy for a Confidential Secretary!

We are a group of companies involved in Financial Services, Media and Real Estate and in a process of transformation of its structure and corporate profile to become a major player in the various sectors. To this end, recruitment of professionals into some of its key functional areas especially those critical to the effective transformation of the group is underway. One of such areas is the SECRETARIAL DEPARTMENT.

JOB PROFILE
The successful candidate shall be responsible for the following functions:
• He is to provide secretarial and administration support to the Group Chairman.
• Coordinating and arranging meetings by notifying participants, preparing agendas and required informational materials for the meeting.
• Involved in a broad spectrum of secretarial and administrative duties.
• Managing the Group Chairman’s schedule.
• Drafting and writing of correspondences (emails, letters, etc).
• Updating & compiling monthly reports.
• He is to establish and maintain organizational files and records of matters in progress and follow-up to ensure actions are completed.
• Maintain Group Chairman’s calendar; schedule and confirm appointment.
• Handle request for travel arrangements, hotel bookings, visa applications and expense claims.
• Research, compile, assimilate and prepare confidential and sensitive documents, and brief the Group Chairman regarding contents.
• He is to establish and maintain filing system; reorganize files as required; establish subject matter files; purge files of unnecessary items according to established policies and procedures.
• Responsible for resolving routine repair and/or maintenance problems for company’s properties.
• Interpret leases in order to determine landlord/tenant responsibilities
• Maintain accurate records of all repair and maintenance issues and invoices.
• Assist in distribution of tasks and coordination with the facilities team.
• Source for quotations for Facilities Management related.
• Periodically inspect the facility (at least weekly) to insure all areas are kept in a neat, orderly, clean, safe, and efficiently operating condition.
• Participate in ad-hoc projects and any other duties that may be assigned from time to time.
• Other adhoc duties assign.

• REQUIRMENTS:

1. Proof of excellent writing skill
2. Creative communication skill
3. Prefeably a male
4. Excellent inter-personal relationship skill
5. Demonstrable public relations skill
6. Good knowledge of Nigerian and International environment

7. First degree, second class upper division in SECRETARIAL STUDIES with preference for FINANCE. In addition, a minimum of 5 (Five) years experience as a confidential secretary with a reputable organisation;
8. A first degree, second class upper division in INDUSTRIAL RELATIONS OR PERSONEL MANAGEMENT with added advantage of a post graduate degree preferably an MBA with a minimum of 5 (Five) years experience as a confidential secretary or personal assistant with a reputable organisation;

Interested applicants should send RESUME to [email protected] on or before DECEMBER 23, 2010.