Personal Assistant Jobs

Energi Talent Resourcing are a specialist technical recruitment partner to the Oil & Gas and Power sector; finding and placing market-leading talent. We help organisations to attract the most suitable talent in the market instead of being limited to a list of candidates that are actively seeking jobs.
Using our knowledge and expertise we carefully team the right candidates with the right positions on every occasion - which is one of the many reasons our clients choose to come back to us time and time again.
Our experienced consultants are specialists within their vertical markets and excel at finding exceptional individuals for challenging roles. They operate with absolute discretion, integrity and professionalism.

Position: PA to the CEO

Role Responsibilities

To welcome guests, manage and direct them to the appropriate persons as necessary.
To maintain the cleanliness and orderliness of the office entrance and reception area.
To maintain office supply vendors contact information.
To liaise with vendors and suppliers for general office supplies and office snacks.
To give continuous support to the operations team by providing updated assessment of any threat to the operational activities and personnel.
To provide support and deliver complex administration services with a view to enhancing organizational effectiveness and efficiency
To proactively manage day to day admin demands as well as provide administrative support to staff.
To receive incoming calls and direct them to the right personnel/ department accordingly.
To arrange approved CEO travel and accommodation directly or through travel agents.
To coordinate with the Logistics team on airport pick-ups and drop-offs.
To provide support in the day-to-day office management.
To receive, sort and distribute all mail as well as keep a record of all incoming and out-going correspondence.

Qualifications

Must 3 – 5 years of relevant work experience in oil and gas company.
Must be proficient in the use of Microsoft Word, Outlook, PowerPoint, Excel, etc. to produce correspondence and documents and maintain records, spreadsheets and databases.
Minimum of a first degree in Administrative and Secretarial Procedures or a relevant Social Science field.
Must be extremely proficient at taking notes, memos and messages.

Personal qualities

Must have clear and concise communication skills.
Must display a pleasing and cordial personality.
Must understand and be able to maintain utmost standards of confidentiality

Apply here