Personal Assistant(Female) in Montaigne Place in Lagos

Full-Time
Personal Assistant(Female)
in Montaigne Place in Lagos


Industry
Trade / Services

Specialization
Administration & Office Support and Customer Service

Minimum Qualification
Degree

Required Experience
1 - 3 years

Application Deadline
2 months from now
Job Description

Montaigne Ltd, the exclusive agents of Clarins brand in Nigeria now represents as agent for several brands such as Clarins, Dr Murad,Gucci, Hugo Boss, Bulgari, Thierry Muggler, Boucheron, Escada amongst others. Montaigne Ltd has seven stand-alone shops as well as several concessions as well as distributing its products through other third party retailers. At Montaigne place the priority is to give prestigious clients maximum satisfaction and personalized professional services. We are currently seeking to fill this position:

Job Summary:
Provide secretarial and administrative support to the office of the Managing Director for efficiency and results

Duties/Responsibilities:
Clerical / Secretarial Role
Create and maintain structured filing system for easily filing and retrieval of corporate documents, records, and reports
Open, read, analyze and sort incoming documents; such as memos, proposals, submissions, and reports, faxes and email, to determine their significance and recommend scope of distribution within Management team
Facilitate inward and outward correspondence of invoices, reports, memos, letters, financial statements and other documents between the Managing Director’s office and Heads of Departments
Manage, screen and log Managing Director’s telephone calls and messages to minimize disruptions or distractions to ongoing tasks or appointments of the Managing Director
Prepare draft and obtain sign off to prepare final copies of correspondence in response to routine or ad hoc inquiries about the company business activities, products or services
Time/Itinerary/Customers Management
Manage and maintain Managing Director’s calendar to ensure comprehensive capture of official and private work and meeting schedules with no conflicts of dates or time
Prepare agendas, make necessary logistics and administrative arrangements and ensure documentation of minutes for all meetings involving Managing Director
Make local and international travel arrangements for the Managing Director and facilitate timely drop-offs and pick up at designated locations
Meet with visitors of the Managing Director and screen visitors to control their access to minimize disruption to activities and manage time
Maintain comprehensive rolodex or database of names, contact addresses, telephone numbers, email address etc of all stakeholders
Office Administration
Supervise and direct the activities of janitors for regular and thorough cleaning of the corporate office
Perform general office duties such as ordering supplies, maintaining systems for managing corporate documents and records, and performing basic bookkeeping work
Maintain petty cash system to withdraw and retire money for purchases made for the Managing Director Office


Qualifications and Requirements:
Minimum of Bachelor’s degree
Minimum of 1-4 years cognate experience
Office administration
Customer service
Administrative and clerical procedures and systems
Skills/Competencies
Communication skills
Computer Proficiency( MS packages)
Excellent organization & coordination skill
General managerial / administration skill
Time Management

Key Performance Indicators:
Frequency of calendar conflicts
Accuracy in preparing documents
Timeliness in attending/responding to written correspondence e.g. Invitations, proposals
Effectiveness and efficiency rate of organizing meetings
Effectiveness of the filing system





You can also apply to this job from your e-mail box by sending your CV to [email protected]

http://www.jobberman.com/job/154008/...ntaigne-place/