Personal Assistant in an engineering/ICT solutions company in Abuja

Full-Time
Personal Assistant
in an engineering/ICT solutions company in Abuja



Industry
ICT / Telecommunications

Specialization
Legal and Administration & Office Support

Minimum Qualification
Degree

Required Experience
1 - 3 years

Application Deadline
2 months from now
Job Description
A Nigerian-owned limited liability technology company whose core activities are primarily geared towards providing specialized integrated solutions and services for turnkey engineering solutions in ICT, Energy/Power, medical and other utility sectors. We need a qualified person for this position

Responsibilities:
Coordinate and schedule our daily agenda and to-do list, as well as weekly and monthly calendar appointments.
Schedule, on behalf of the CEO, meetings between him and his direct reports and the committees and groups to which he is a member.
Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
Manage incoming and outgoing telephone, fax, and e-mail traffic.
Manage all incoming and outgoing correspondence, i.e. sort and read mail, draft responses, maintain network database, receive and send overnight packages.
Reading, monitoring and responding to the principal's email.
Answering calls and handling queries.
Preparing correspondence on the principal's behalf.
Commissioning work on the principal's behalf.
Liaising with staff, clients, etc.
Managing the principal's electronic diary, highlight urgent correspondence.
Booking meetings.
Organizing travel and preparing complex travel itineraries.
Writing minutes.
Taking dictation.
Planning, organizing and managing events.
Managing a budget.
Attending events/meetings as the principal's representative.
Conducting research on the internet.
Writing reports, executive summaries and newsletters.
Preparing presentations.
Preparing papers for meetings.
Managing and reviewing personnel and professional files and office systems.
Updating websites.
Typing documents.
Sourcing and ordering stationery and office equipment.
Managing projects.
Managing an Assistant.


Qualifications and Requirements:
Minimum of a BSc degree in Social Sciences preferably in Law;
Must have worked in a law firm
Must be Hausa Speaking
Must have 2 years’ experience;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of MD;
Taking dictation and minutes;
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring MD is well-prepared for meetings;
Liaising with clients, suppliers and other staff;
Deputizing for MD, making decisions and delegating work to others in his/her absence;
Devising and maintaining office systems, including data management, filing.


You can also apply to this job from your e-mail box by sending your CV to [email protected]

http://www.jobberman.com/job/173855/...tions-company/