Operations/Logistics Assistant

Job Description:

• The Program Operations/Logistics Assistant is responsible for providing administrative and Logistics assistance to the MRI project Operations and office staff.

Responsibilities:

• Coordinate the various MRI program staff and liaise with program Operations assistants at the field offices as needed for efficient operations of MRI office (including maintaining up-to-date program calendar of sites and HO),
• Respond promptly to field-based staff requests for information, documents or assistance. Maintain organized files on all project-related materials, reports and documents (program operations).
• Assist to format, edit, photocopy and disseminate documents and presentations as needed.
• Organize, plan and coordinate MRI events and logistics for meetings, seminars, workshops and other events as needed.
• Take minutes of management and staff meetings and share and ensure implementation of follow-up actions.
• Serve on the MRI procurement committee.
• Update staff/consultants/STTAs movement log (databank including CVs, telephone, etc.,>
• Collate and regularly update MRI program activity calendars including key national events.
• Share and keep trip reports of staff/STTAs/Consultants (both Local and International).
• Manage MRI project and partners correspondence including circulation and reminders.
• Manage Project Director/Deputy Project Director itineraries
• Identify, inspect, shortlist hotel venues, and negotiate rates, for MRI meetings.
• Attend to any other jobs as may be assigned by the MRI management and Technical Advisors.

Skills:

• Great organizational and interpersonal skills
• Strong writing, typing and computer skills
• Proficient in Microsoft Office (Word, Excel and Power point)

Education and/or Experience:

• Minimum of First degree in Social Sciences, Public Health, Programme Management or related field
• Experience working in an office,

MODE OF APPLICATION;
Applicants should forward their CV and cover letter to the HRM department at [email protected] on or before the 30th of November 2015. Only shortlisted applicants will be contacted. This position is strictly for Lagos residence.