Office Assistant Job Vacancy at Ipas

Ipas - Founded in 1973, Ipas is a global nongovernmental organization dedicated to ending preventable deaths and disabilities from unsafe abortion. Through local, national and global partnerships, Ipas works to ensure that women can obtain safe, respectful and comprehensive abortion care, including counseling and contraception to prevent future unintended pregnancies.

Ipas is recruiting to fill the position of:

Job Position: Office Assistant

Job Location: Ogun, Kano

Description

• Ipas Nigeria is an international NGO dedicated to improving women's reproductive health and rights.
• The Ipas Country Office in Nigeria builds the capacity of health systems in the country to expand the quality of woman-centered reproductive health services.
• The office assistant will work the Office Manager in daily administration.

Responsibilities

• Receive, send, register and distribute mails.
• Receive and register daily newspaper supply and archive them as appropriate.
• Disseminate essential information to staff.
• Ensure proper filling of documents for the Office Manager and other staff as necessary.
• Execute minor office maintenance projects as assigned by the office manager.
• Printing and photocopying of documents for trainings and creating materials for public presentations as instructed.
• Perform other secretarial and administrative support functions for managers, supervisors and staff.
• Schedule assigned appointments, meetings and conferences; coordinates arrangements and sets up meeting rooms; notifies meeting participants; prepares and/or assembles meeting materials from rough notes, drafts, dictation or oral instructions
• Assist with handling travel logistics for technical unit staff and with carrying out administrative tasks such as ensuring vendors deliver goods on time, ascertaining that goods requested for were delivered and other related tasks.
• Perform other tasks as may be required.

Qualifications and Skills

• A minimum of Bsc certification from a University or its equivalent from a higher institution.
• 1 year experience.
• Must be able to work independently.
• Must possess strong writing and verbal communications skills.
• Must possess strong interpersonal skills.
• Must possess strong computer skills.

APPLY HERE

Application Deadline: 3rd September, 2013