Executive administrative assistance oil $ gas

Sigma Limited Core Job Functions / Responsibility: Supports operations by supervising staff; planning, organizing, and implementing administrative systems.

Primary activities:

Manages general administration to facilitate efficient work environment
Responsible for HR activities in the areas of employee records/data management, HSE, leave, transfers, Employee Handbook and discipline.
Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
Provides historical reference by developing and utilizing filing and retrieval systems.
Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
Contributes to team effort by accomplishing related results as needed.

Job Requirements Job Requirements and Skills:

Graduate Qualifications: A First degree BEng, BSc, BTech, Science or Technology Only from a recognised University REQUIRED.
Post Graduate Qualifications: Master’s degree or Post Graduate Qualification would be of ADVANTAGE.
Previous Experience: Previous experience as a HR Admin Manager in an Oil and Gas company is ESSENTIAL.
Experience: work experience in a relevant administrative role in the Oil and Gas Industry, NYSC is ESSENTIAL.
Certifications and Training Requirements: Relevant Certifications would be of ADVANTAGE.

Key Skills:

Proficient use of Microsoft Office, Outstanding Process and Systems Documentation, Attention to Detail, Highly Organised, Conflict Resolution, Presentation Skills, Excellent Communication skills, Highly Organised, Team Oriented and Leadership, High Tolerance for Stress, Problem Management (analysis and resolution), Customer Service Orientation, Relationship Builder, High level of Integrity, Time and Priority Management Skills, People Management and Negotiation skills. Superior analytical.
Tracking Budget Expenses, Staffing, Quality Management, Managing Processes, Organization, Coaching, Communication Processes, Disciplining Employees, Motivating Others, Promoting Process Improvement, Reporting Skills
Good analytic decision making and problem solving.
Interpersonal and people management skills.
Ability to interact with employees at all levels
Ability to get a job done under pressure and within tight timelines
Negotiation skills.
Excellent customer service skills

Application Closing Date:16th May, 2014.

How To Apply: Interested candidates should send CVs and Applications using Job Title as the subject of the email to [email protected]