Lagos
Full-Time
Competitive
Experience : 2 years
Responsibilities:
- Provide ad hoc administrative support as required and assist with the organisation of regional meetings and events including the management of designated suppliers and other partners.
- Undertake general facilities management duties including basic office cleaning and maintenance of small equipment.
- Under the guidance of the State Programme officer, ensure that all office registers and related paperwork (assets, disclosures and vendor details etc) are maintained and regularly updated.
- Undertake logistical support to designated workshops, meetings and events according to stated requirements.
- Ensure vehicles are serviced in line with the service schedule and that periodic routine vehicle checks are made and that defects and damage are reported promptly. Vehicles are clean and refuelled regularly.
- Carry out driving and transportation duties in relation to travel bookings, activity and event management and maintain vehicle log books, drivers’ licences log, journey and fuel records.
- Provide ad hoc advice and information to visitors regarding the local area and transport facilities (programme and non-programme).
- Clearly communicate transport arrangements and any changes to transport users and the responsible operational manager.
Standard:
- Ensure the Council and NSRP administrative and process and policy is followed, particularly in relation to the management of vendors and suppliers and accounting requirements.
- Ensure the office environment is clean and tidy and all equipment is well maintained and fit for purpose. Damaged / broken equipment is reported promptly.
- Driving conforms to the Council standards, particularly in relation to seat belt use, speed limits, timeliness and use of communication equipment.
- NSRP standards observed in relation to programme vehicle usage policies and incident control.
- Service users are satisfied with the programme support service and feedback is incorporated into revised practice.
- Vehicles and equipment are well maintained and fit for purpose at all times.
Key Relationships:
- Internal: Programme Manager, Deputy Programme Managers, Output Managers, Operations Manager; Regional Managers, Facilities & Procurement Manager and Programme Officers.
- External: Visiting consultants, suppliers, external partner organisations, etc.
- Other Important Features or Requirements of the Job
- Periodic travel to high-risk areas is likely to be necessary following close liaison with High Commission /BC/DFID. Regular unsocial and over-hours will be required to meet operational requirements of the post and programme.
Requirements/Skills:
Behaviours:
- Creating Shared Purpose - Creating energy and clarity so that people want to work purposefully together. (Essential)
- Connecting with Others - Actively appreciating the needs and concerns of myself and others. (More demanding)
- Working Together - Establishing a genuinely common goal with others (Essential)
- Being Accountable - Delivering my best work in order to meet my commitments (Essential)
- Making it Happen - Delivering clear results for the British Council. (Essential)
- Shaping the Future - Looking for ways in which we can do things better. (Essential)
Assessment Stage:
- Interview only
- Skills and Knowledge
- Current driving licence (clean)
- In depth knowledge of designated location
- Strong communication skills
- Good command of written and spoken English
Assessment Stage:
- Short-listing and interview
Experience:
- Experience of working for an international organisation in a similar context.
Assessment Stage:
- Short listing and Interview
Qualifications:
Assessment Stage:
- Short listing and interview
NOTE;
Applicants must reside in Lagos or its environs, Applicants should forward their CV's and cover letter to [email protected]
