Administrative/Communications Assistant needed

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Job Title: Administrative/Communications Assistant: http://www.jsi.com/JSIInternet/Jobs/...fm?JobID=49426


Posting Date: 02/15/2012


Deadline Date: 02/27/2012


Starting Date: 03/01/2012


Description:
Based in Abuja, the Administrative Assistant will provide project assistance to MEASURE Evaluation in Nigeria in support of its work in monitoring and evaluation of HIV/AIDS programs. The Administrative Assistant will work in partnership with MEASURE Nigeria Resident Advisors as well as US-based MEASURE Evaluation staff to implement the MEASURE Evaluation scope of work in Nigeria. The Assistant will provide office support, monitor office expenses, pay vendors and maintain financial records. The Assistant will also help with the organization and execution of capacity strengthening
trainings for partner institutions and communications. The Administrative Assistant will be supervised by the Admin/Finance Officer in Abuja.


RESPONSIBILITIES

" Provide direct administrative support to the Resident Country Advisors including maintaining appointment calendar and contact list.
" Assist Project Team in organizing meetings, events, trainings, preparing presentations, coordinating per diem and arranging accommodations.
" Assist Admin/Finance Officer with financial tasks as needed
" Work in collaboration with the Finance and Administrative Officer to ensure that staff act in accordance with the finance and administrative
procedures.
" ensuring that retirements and trip reports are collected timely (not more than a week after return from the trips), handing over the retirements
for review and reconciliations
" ensuring paybacks are made timely (collecting bank tellers from the person making the payback) or giving out the checks after retirements are reconciled.
" ensure collection of approved travel and program request (5 days before proposed day of departure) for processing by FAO and returning the checks to travelers timely without delays.
" Edit, produce, disseminate and hold in custody the various MEASURE Evaluation/Nigeria information products including a quarterly MEASURE
Evaluation/Nigeria newsletter; workshop proceedings; research reports, etc.
" Develop or update, and disseminate MEASURE Evaluation/Nigeria communication materials including posters or materials for international conference, etc. (as needed).
" Document best practices and results of MEASURE Evaluations work in Nigeria.
" Perform all other duties as may be assigned.


QUALIFICATIONS

" A University Degree or its equivalent with not less than 2 years work experience in similar field.
" Demonstrated ability to track and justify credits and expenses.
" Experience and knowledge of USAID financial standards.
" Experience in writing and producing communication documents
" Demonstrated ability to work effectively and harmoniously with other project staff, host country counterparts, USAID, consultants, other donors
and international organizations.
" Ability to work independently and to manage various projects on a daily basis with minimal supervision.
" Excellent writing and communications skills in English.
" Computer literacy with experience in Word processing, Presentation, Graphics, Spreadsheet and Database software including QuickBooks.


Salary commensurate with experience.


Interested candidates should submit their resumes and cover letters online by 02/27/2012.

TO APPLY VISIT: http://www.jsi.com/JSIInternet/Jobs/...fm?jobid=49426


Principals only please.


JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions. M/F/V/D