Administrative Assistant Job Vacancy At International Labour Organisation (ilo)

The ILO Office in Abuja covers Nigeria, Ghana, Liberia, Sierra Leone and the Gambia; Liaison for ECOWAS and provides technical and advisory services to the ILO Constituents (Government, Workers and Employers' Organizations) in these countries.
Job Title: Administrative Assistant

Experience: 5 year(s)
Course of Study: Not Specified
Required Grade: Not Specified
Duties and Responsibilities

• Responsible for good maintenance of Office administrative files and records. Search and select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
• Set up and maintain the office filing system in accordance with an established classification system.
• Able to carry out Programming tasks.
• Able to summarize and provide requested information about the work of the ILO.
• Maintain, update and transmit inventory records of non-expendable equipment.
• Plan and operate the activities of the office's registry.
• Search and collect reference and background material from registry files as requested.
• Provide advice and assist staff members and their dependents by processing requests for visas, identity cards, and other necessary administrative documents in accordance with the requirements of the Office.
• Advise, respond, make arrangements for the procurement, shipment, customs clearance and receipt of office supplies and prepare insurance coverage.
• Provide secretarial and/or administrative support for meetings, seminars and/or workshops.
• Perform other duties as may be assigned by the supervisor.

Qualifications

• Languages - Excellent Command of English Language.
• Education - Completion of a Higher National Diploma or University Degree.
• Experience - Five years of general Clerical, Registry work and Programme related task.
• Competencies -
  
  
  • Ability to take initiatives, plan and organize work.
    
  • Knowledge of general office procedures and work related practices, records maintenance and elementary bookkeeping for mailing charges.
    
  • Ability to use computers for word processing, data entry and record keeping.
  
  

ILO is an equal opportunity organization. We therefore encourage applications from both men and women.


Application DEADLINE: 9th May, 2013

Apply here