Accounts/administrative officer

ACCOUNTS/ADMINISTRATIVE OFFICER
Our client, an indigenous furniture manufacturing and interior decoration company is looking to recruit a focused, energetic, results-driven, committed and experienced individual to fill the position of Accounts/Administrative Officer.
The Accounts/Administrative Officer is responsible for maintaining day to day financial, accounting and administrative services in order to meet requirements and support service operations
across the Company to ensure business growth.
JOB SUMMARY
· The Accounts/Admin Officer is responsible for planning and maintaining official routines and the efficient management of the company’s financial and administrative functions.
· The Accounts/Admin Officer is responsible for the administration and monitoring of the financial system in order to ensure that the company’s finances are maintained in an accurate and timely manner.
· The Accounts/Admin Officer is responsible for providing excellent customer service while building positive business relationships and working with staff to ensure that any agreements/commitments are delivered within appropriate timeframe.

SCOPE OF JOB RESONSIBILITY
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
· Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of financial transactions in an accurate and timely manner.
· Liaise with sponsors and other debtors to ensure receipts are received within the company’s payment terms.
· Provide assistance to the Managing Director in areas such as payroll and annual audit.
· Maintain and manage petty cash
· Maintain records of offsite document storage and coordinate lodgement and retrieval of documents as necessary.
· Ensure the company’s financial management policies are adhered to.
· Undertake customer service duties including answering and directing phone enquiries, greeting guests, and booking and setting up meeting rooms.
· Proactively manage the ordering, purchasing and distribution of stationery and office supplies.
· Coordinate repairs, access for external service providers and liaise with the manager as necessary.
· Manage proper recording of all financial transactions, preparation of trial balance, cash and bank reconciliations together with monthly analysis, report of expenditures versus budget and cash flow projections.
· Maintain fixed asset register and inventories.
· Maintain accounts of advances granted to employees etc.
· Supervise administrative services within the company
· Manage the filing, storage and security of documents
· Manage the repair and maintenance of computer and office equipment
· Ensure communication and compliance of systems developed in Administrative matters at District Level.
· Develop and oversee, systems of mail, filing security, transport pool and usage of equipment and supplies.
· Assist the Managing Director in corresponding with various agencies and persons, by preparing draft letters and arranging for their dispatch.
· Assist with internal correspondence such as office orders, minutes of meetings, memos etc.
· Operate office equipment such as computers, fax machines, typewriters, telephone exchange etc., efficiently.
· Log all incoming mail and be responsible for distribution and follow-up action on instructions received.
· Perform other duties as assigned by the Chief Executive Officer of the Organization.
COMPETENCIES AND SKILLS REQUIREMENTS
· Good and holistic understanding of the business operations, inter-relationships and dependencies.
· Strong leadership and people management skills.
· Excellent communication and networking skills.
· Good presentation and negotiation skills.
· Good problem analysis and solving skills.
· Ability to manage multiple priorities.
· Ability to use office productivity tools.

MINIMUM QUALIFICATIONS
· First degree or its equivalent in Accounting, Business Administration or any other numerate discipline required
· Minimum of Two (2) years relevant experience in similar role.

If you are interested in the position and meet all the requirements, please send a cover letter (one page summary statement that describes how your experience and qualifications relate to the job description) and a copy of your detailed resume to [email protected]. The Subject of the mail should be the Title of the Position being applied for.
Application closes on 9th of December, 2013