Front desk executive/secretary wanted

Front desk executive/secretary wanted for an IT company in Sabo Yaba.
2) JOB DESCRIPTION: FRONT DESK/SECRETARY

DUTIES/RESPONSIBILITIES
•Manage, organize, and update relevant data using Ms. Word, Ms. Excel, Ms. Access, Ms. Outlook and the internet
•Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
•Arrange and participate in meetings, conferences, and project team activities by taking down minutes
•Provides clients with acknowledgements to physical and electronic correspondence, detailed feedback and follow-up where necessary
•Ensures the proper operation, resourcefulness, safety and cleanliness of the work environment for all
•Manages receipt, disbursement, banking, protection and custody of funds and financial instruments as assigned.
•Organizing and maintaining minutes, schedules and calendars
•Liaises with contractors and partners of the organization as assigned
•Ensures the professional and positive promotion and projection of the Office
•Provides general office assistance and carries out other tasks to deliver this Terms of Reference and other duties as assigned
•Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
•Answer calls and maintain a rapid response rate according to agreed standards.
•File data and perform other routine administrative tasks as assigned and for other departments as needed.
•Order and maintain relevant office supplies for effectiveness of personal & personnel duties.
•Operate a variety of standard office machines, including a personal computer, phone, printers and photocopy machine
•Establish and maintain effective working relationships with co-workers, supervisors and the general public.
•Sets up and maintains customer database and maintains physical and electronic filing systems
•Perform reception duties in an efficient, professional and courteous manner.
•Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.
•Pursue personal development of skills and knowledge necessary for the effective performance of the role

REQUIREMENTS
Good communication skills and a fast learner
A graduate or 1 or 2 years experience in a similar role
Ability to multi task, listen to superiors and think outside the box
Beautiful Female preferred with a friendly personality
Good carriage and a corporate image

QUALIFICATIONS

• A first degree in any arts, humanities or social sciences disciplines administrative related courses.
• A minimum of one year post graduation work experience/NYSC experience
• Able to use Office applications: Word, Excel and PowerPoint
• Able to use and manage membership/features on social media portals
• Excellent communication and presentation skills demonstrating the ability to write and speak confidently in public
• Ability to work for long hours, under pressure and with little or no supervision

AGE RANGE
21-28 years of age

Send CV with position applied for as the subject to [email protected] on or before 6th May 2011. Scan photo and attach to application.
For further enquiry, call:07041473989