Our client is a voluntary, non-profit, Christian faith based, non-governmental Organisation.

Job Location: Lagos State

Position Summary
The purpose of the role is to supervise and facilitate the day-to-day administrative operations of the foundation. This position requires an exceptional level of professionalism and the ability to work in an ever changing environment, where multi-tasking, sound decision making, self-motivation and discretion are essential.

Key Responsibilities
1) Office Management and General Administrative Services
a. Provide general administrative support to the foundation’s activities
b. Administer the foundation diary, arranging events and appointments and setting up meetings as required
c. Orders office supplies for the foundation’s use and oversees the maintenance of office equipment and complies with any maintenance and service contracts
d. Ensure a safe and clean working environment within the office
e. Review and implement procedures to ensure clear, efficient and effective office operation

2) Foundation’s communications
a. Manage all correspondence, including post, e-mail, and phone calls to the members
b. Distribution of the foundation's materials/books, planning for meeting days, sending invites and letters
c. Documentation of members' information; ensuring they are update
d. Act as first point of contact for all enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
e. Provide administrative support to the foundation’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.

3) Management of the foundation’s premise and building
a. Ensure the premise is clean, tidy and safe for all visitors and members
b. Oversee the cleaning staff and advising the line manager of any repair as required
c. Purchase sufficient materials and equipment for cleaning
d. Oversee insurance requirements and act as main point of contact
e. Payment of bills payment, vendor management
f. Any other duty or similar responsibility assigned


Person Specification:

Qualifications
• Relevant degree

Skills and competencies
• Excellent interpersonal communication skills – written and oral
• Strong attention to detail
• General office and clerical skills
• Confident IT skills
• Strong planning skills with ability to work autonomously and manage workload
• Ability to work flexibly

Personal Attributes
• Sensitive listener
• Experience of dealing with matters of confidentiality, sensitivity with compassion
• Ability to make decisions and take initiative
• Motivated to deliver high quality output
• Ability to manage the unexpected

Application

· Qualified administrators with experience in a similar filed or an NGO should send CVs to ‘[email protected]’ using ‘FATE’ as subject of mail before 10th December, 2016. Qualified candidates will be invited for interviews.