Office Secretary

JOB DUTIES
- Type various executive correspondences, take notes and transcribes dictations.

- Coordinate and liaise with all Department Heads / Managers in the office as per Line Manager’s instructions for periodic Status Reports, arranging staff meetings, etc.

- Attend to telephone calls for the Line Manager including routine inquiries and complaints etc. Screen the calls and direct accordingly.

- Maintain Line Manager’s schedule and take responsibility for time allocation. Well plan the office priorities and keep projects and deadlines in mind. Accordingly arrange meetings for the Line Manager.

- Receive incoming mail, faxes and help Line Manager to sort, action & filing.

- Draft routine response letters for minor issues for Line Manager’s approval.

- Files and retrieves records and correspondences.

- Keep sensitive material in confidence when requested.

- Observes and implements established office policies and procedures.

QUALIFICATION
- Minimum 3 – 5 years’ work experience in handling Secretarial tasks / Diary Management and in general Office Administration activities in a reputed Organization in a similar role.
- Good Communication skills in English.
- Excellent Organizing and Time Management skills
- Be Computer literate with good working knowledge of MS Office.
HOW TO APPLY
INTERESTED APPLICANT SHOULD FORWARD THEIR CV WITH THE TITLE OF THE JOB AS THE SUBJECT OF MAIL TO [email protected]
SHORTLISTED APPLICANT WILL BE CONTACTED