Job # 100026
Job Title Team Assistant
Job Family Administration
Location Tunis, Tunisia
Appointment Local Hire
Job Posted 06-Jan-2010
Closing Date 20-Jan-2010
Language Requirements Arabic [Essential]; English [Essential]; French [Essential]
Appointment Type
BACKGROUND / GENERAL DESCRIPTION
MNC01 is the Country Management Unit for the Maghreb countries (Algeria, Libya, Malta, Morocco and Tunisia) in the Middle East and North Africa Region of the World Bank. Its key functions are to set the strategy for the Bank's cooperation with these countries and to oversee the quality of lending and non-lending activities and resource management programs supported by the Algiers, Rabat and Tunis Offices. The Tunis Office is co-located with the African Development Bank as part of an agreement between the two institutions and serves as a liaison function for the Tunisia program. The Office is managed by a Liaison Officer and is currently assisted by three regular Bank staff. The Tunisia program comprises roughly $1 million of analytic and advisory work each year, a portfolio of 16 operations totaling $840 million and an annual lending program of around $150-250 million.
The MNA region attaches particular importance to creating a supportive work environment, based on the values of teamwork, transparency, trust, client service, and professional excellence. MNA staff is expected to be guided by these values as well as to possess the following attributes:
• Collegiality, creativeness, resourcefulness
• Good listening and communications skills
• Intellectual and personal integrity and competence
• Willingness and ability to work in teams
• Commitment to clients.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year renewable term appointment.
DUTIES AND ACCOUNTABILITIES
Under the supervision of the Country Officer, the Team Assistant will undertake the following tasks :
Be in charge of logging the incoming and outgoing mail including the diplomatic pouch to Head Quarters or any Country Office
Assist the supervisor in collecting data through web research to update the Bank website or any other document the Bank may produce
Assist in editing or producing documents in accordance with the Bank’s guidelines
Provide support to ensure a proper filing in accordance with the Bank’s procurement and audit guidelines
Be the Petty cash custodian and ensure SAP back up on request
Assist missions when requested in organizing meetings and provide office support
Be in charge of the videoconferences and audio requests
Assist the team for Ad hoc activities and upon the request of the Country Officer
SELECTION CRITERIA
A minimum of a High school or equivalent diploma and two years of relevant office support experience.
Applied knowledge of organization, relevant business practice and procedures, including records management and filing procedures
Proficiency in using advanced functions of Bank standard computer applications and adaptability to use state-of-the-art software
Good knowledge of business processes and procedures, and ability to make appropriate linkages in work requirements and anticipate next steps
Effective time management and organizational skills.
Demonstrated initiative and resourcefulness
Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment.
Proficient English, French and Arabic skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style.
Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.
Ability to adapt to changing business needs by continuous learning/training
Ability to produce high-quality work under pressure.
Ability to pass relevant Bank Group tests in place at time of recruitment (e.g. English language, computer applications, etc.) as required.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
U can apply online thru dis site;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64778863&theSitePK=1058433&JobNo=100026&order=descending&sortBy=job-req-num&location=ALL&menuPK=64778838Good luck.
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